Nigeria Job Openings
MacTay Consulting
Secretary
Lagos
FULL TIME
October 31, 2024
We are recruiting to fill the position below:
Job Position: Secretary
Job Location: Victoria Island, Lagos
Employment Type: Full-time
Sector: Oil & Gas
Employment Type: Full-time
Key Responsibilities
Schedule management:
- Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
- Coordinates divisional meetings (strategic/weekly/quarterly/etc.) and circulates minutes of same
- Ensures transverse collaboration with other HR Secretaries in DW & JV
- Monitors annual leave and scheduled absences of all divisional personnel
- Is aware and ensures effective quality control and record keeping of all documents handled
- Follows up with relevant office for approvals and/or request validations
- Maintains up to date Chrono register
- Co-ordinates travel arrangements for GM+ and/or team
- Raises & follows up mission order requests for the team
- Organizes logistics for team as required
- Prepares and follows up with Communications team to ensure timely intranet publications of all memos
- Prepares and communicates Do A announcements
- Prepares such letters as are in relation to the division’s activities to external parties
- Handles all divisional correspondences (distribution of gifts, letters, etc.)
- Manages divisional stationery and office consumables
- Supports to raise SPRs for team as required. Any other duties as may be assigned by hierarchy.
- HND / B.Sc Degree in Secretarial Studies, Administration or Management Science
- 1 - 2 years of experience in any role, for a general secretary
- 3 – 5 years of experience for GM+
- Proficient use of Microsoft office tools
- Passion for writing with an excellent portfolio of work.
Negotiable.
Method of Application
Interested and qualified candidates should send their CV to: samson.omoyeni@mactay.com using the Job Title as the subject of the mail.
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