Norway Job Openings

cepi

Head of R&D Events and Admin

Oslo

October 29, 2024

Vacancy

Vacancy reference

VAC-0378

Department

Research and Development

Location

Oslo / London

Close date

18/11/2024

Job description

About CEPI

Launched in 2017, the Coalition for Epidemic Preparedness Innovations (CEPI) is an international coalition of governments, academic, philanthropic, private, public, and intergovernmental institutions whose vision is to create a world in which epidemics and pandemics are no longer a threat to humanity. Our mission is to accelerate the development of vaccines and other biologic countermeasures against epidemic and pandemic threats so they can be accessible to all people in need. CEPI played a central role in the global response to COVID-19, creating the world’s largest portfolio of COVID-19 vaccines – seven of which are approved for global or domestic use - and co-leading COVAX, the global initiative to support equitable access which supported the delivery of over 2bn vaccine doses globally. CEPI has CEPI has contributed to a number of scientific breakthroughs in vaccine development against other infectious diseases, including the first ever licensed Chikungunya vaccine and the first Nipah and Lassa virus vaccines into Phase 1 trials.
As COVID-19 has demonstrated, emerging infectious diseases represent an existential threat to our way of life. COVID-19 is not the first pandemic of the 21st century, and unless we act now, we can be sure that it will not be the last. Unlike some of the other big threats that humanity faces, we have the tools to systematically reduce and even eliminate the risk of future pandemics. It is vital that we capitalise on the rare alignment of political will, practical experience, and technical and scientific progress emerging from the pandemic to prevent such devastation happening again. CEPI’s five-year plan for 2022-2026 – known as CEPI 2.0 - aims to dramatically reduce or even eliminate the future risk of pandemics and epidemics. Central to the plan is CEPI’s goal to accelerate the time taken to develop safe, effective, globally accessible vaccines against new threats to just 100 days. Achieving this ‘100 Days Mission’, which has been embraced by the G7 and G20, would give the world a fighting chance of containing a future outbreak before it can spread to become a global pandemic, potentially averting millions of deaths and trillions of dollars in economic damage.
CEPI is a not-for-profit association under Norwegian Law and has offices in Oslo (HQ), London, and Washington DC.
In CEPI we strive for diverse thinking, and we want a diverse pool of candidates for all our vacancies. We work for an inclusive working environment where each employee can contribute and grow.
More details about CEPI and our mission can be found on our website: www.cepi.net

About the role

This role will lead a team to perform a diverse set of support and logistic tasks to ensure the R&D Division has the resources needed to operate smoothly and efficiently.
This role holder will lead the planning, delivery and evaluation of global in person and online events and will help shape these to ensure excellent customer experience and engagement as well as internalizing intel and opportunities to CEPI accordingly.

Responsibilities

Lead a team of Administrative coordinators and event managers, manage priorities, workload and effective ways of working

Events:

Provide beginning-to-end event management; planning and scheduling of events (e.g. conferences, workshops, panels etc), overseeing the smooth operation of the day and post-event, and associated budget monitoring according to organization policy
Build, oversee and host online events / courses through our virtual events platform
Establish strong working relationships with global stakeholders (e.g. non-/government organizations & agencies, industry partners, trade associations etc) and external vendors, including professionally managing calls and emails as their first point of call
Professionally handle delegate queries, including creating communications and dealing with online and face-to-face queries
Collaborate with the Communications and Connect teams to ensure that events, stakeholder networking and courses are promoted effectively internalizing relevant intel and opportunities across CEPI accordingly
Manage all distribution of materials ensuring all written copy, material and product related information is correct
Develop processes, guidance documents and tools for effective management of the end-to-end process of events management for the R&D department
Partner with the Workplace Experience team to design and execute a unified event management strategy across the organization, ensuring process consistency and alignment.
Promote collaboration across CEPI regarding events organisation by sharing best practices and identifying opportunities for ongoing enhancements in event execution, processes and procedures.

Admin:

Lead the associated team of Administrative coordinators who support the Directors of the R&D division with the day-to-day running of department business.
Assist the smooth running of the R&D division by developing relationships with stakeholders within the division, identifying and implementing process and procedural improvements in division administration, and supporting the development of the administrative coordinators.

Education, Experience and Competence

Bachelor’s degree or equivalent level of education and experience, preferably in a global biopharma/public health arena
Minimum five years of experience in international event development or project management for face-to-face and online events or similar role (essential)
Experience in delegate management and registration systems and online platforms to host meetings (preferred)
Experience in leading people and projects is a must
Demonstrated excellent written and oral communication skills
Proven experience of supporting a number of teams with competing workloads
Proficient in Microsoft Office and IT Systems
Excellent organizational and time management skills with ability to multi-task effectively
Flexible and can take initiative, but also accept direction and seek guidance when required
Good judgment and has the ability to handle confidential information with discretion

Travel and Location Requirements

This role can be based on London (UK) or Oslo (Norway)

What we can offer you

Experience in the international effort on developing vaccines against emerging infectious diseases and accelerating vaccine development response to outbreaks
The opportunity to work together with leading internal and external experts on solutions for global challenges
A diverse and inclusive working environment

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