Pakistan Job Openings
Inspire Pakistan
Office Assistant
Islamabad
FULL TIME
September 3, 2024
Posted date
3rd September, 2024
Last date to apply
9th September, 2024
Country
Pakistan
Locations
Islamabad
Category
Administration
Salary
55,094/- PKR (fixed salary)
Type
Full Time
Position
1
Background:
Inspire Pakistan stands as a distinguished non-profit organization dedicated to the implementation of transformative programs within the domains of education, community protection, and social cohesion. Operating in collaboration with esteemed partners such as the United Nations Refugee Agency (UNHCR) and the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ), and under the policy direction of the government of Pakistan, Inspire Pakistan has positioned itself at the forefront of fostering positive change.
Summary of Key Functions
The Office Assistant is responsible for providing general clerical services in support of the program administration. This position reports to the Admin Officer
Roles and Responsibilities
NOTE: Only shortlisted candidates will be called for a test/interview. The position will be filled on rolling basis.
Inspire Pakistan is an equal opportunity employer and value diversity at workplace. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Inspire Pakistan stands as a distinguished non-profit organization dedicated to the implementation of transformative programs within the domains of education, community protection, and social cohesion. Operating in collaboration with esteemed partners such as the United Nations Refugee Agency (UNHCR) and the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ), and under the policy direction of the government of Pakistan, Inspire Pakistan has positioned itself at the forefront of fostering positive change.
Summary of Key Functions
The Office Assistant is responsible for providing general clerical services in support of the program administration. This position reports to the Admin Officer
Roles and Responsibilities
- Act as Office Assistant under the direct supervision of the Admin Officer/Assistant.
- Maintain stocks of consumables item and track record of distribution, in keeping with organization policies and procedures, as assigned.
- Issue office stationary to project staff including maintenance of record. Maintain office files and keep updated record of stationary.
- Help to identify problems with the quality, appropriateness and usage of supplies and materials.
- Photocopy, collate, sort and distribute documents, as requested. Keep photocopy machines stocked with paper and supplied with toner.
- Ensure that office equipment and electronic appliances are maintained and used properly. Identify and report maintenance problems.
- Support finance in bank activities such as cheque deposits, cash withdrawals etc.
- Ensure and report repair and maintenance of office premises in timely manner.
- Assist in receiving /dispatching of goods and supplies from/to suppliers and other offices.
- Run errands, as directed / General Administration support.
- Maintain receiving and dispatch register.
- Maintains electronic copy of attendance sheet on daily basis and collates monthly staff in and out of office report and shares with all staff before end of each month
- Maintain up to date staff leave records.
- Assist supply chain in arrangement s of events/seminars/ workshop etc.
- Participate in professional training and development activities, as needed or requested.
- Perform any ad hoc duty assigned by the supervisor.
- Minimum of 2 years of experience in office administration or related field.
- Minimum bachelors; additional qualification as an Administrative assistant or Secretary will be a plus.
- Proficient in MS Office (Word, Excel, Outlook, Power Point) and office equipment.
- Strong organizational and time management skills with the ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision and as part of a team.
- Attention to detail and problem-solving skills.
- Ability to speak Pashto / Dari is an added advantage.
- Ability to work under pressure situations.
NOTE: Only shortlisted candidates will be called for a test/interview. The position will be filled on rolling basis.
Inspire Pakistan is an equal opportunity employer and value diversity at workplace. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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