Job Title: Office Coordinator
Location: Tapmad
Employment Type: Full-time
Job Summary:
The Office Secretary will provide comprehensive administrative support to the C-suite executives, ensuring seamless management of their schedules, coordinating meetings, and documenting minutes of key discussions.
Key Responsibilities:

• Calendar Management:
• Maintain and coordinate the calendars of C-suite executives (CEO, CFO, CCO, COO, etc.), scheduling meetings, appointments, and events.
• Proactively anticipate conflicts and reschedule as necessary to ensure optimal time management for executives.
• Prioritize and organize executive schedules based on urgency, importance, and availability.
• Meeting Coordination:
• Organize and align meetings with internal and external stakeholders, ensuring that all logistical details are managed (location, materials, attendees, etc.).
• Send meeting invitations, manage RSVPs, and provide timely reminders for upcoming meetings.
• Ensure all necessary documents and presentations are prepared and circulated ahead of time.
• Meeting Minutes & Documentation:
• Attend all key meetings involving C-suite executives and take accurate and detailed meeting minutes.
• Summarize discussions, decisions, and action items, and distribute minutes to relevant attendees.
• Ensure follow-up on action points from meetings, tracking progress and deadlines.
• Communication Support:
• Act as the point of contact between the C-suite executives and internal/external stakeholders, handling inquiries and correspondence efficiently.
• Screen incoming calls, emails, and messages, forwarding relevant information to the appropriate executive.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience:
• 2-4 years of experience in administrative or secretarial roles, preferably supporting senior executives.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and calendar management software.
• Experience with virtual meeting platforms such as Zoom, MS Teams, or Google Meet.
• Communication Skills:
• Excellent verbal and written communication skills with strong attention to detail.

Job Type: Full-time
Ability to commute/relocate:

• Karachi: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)