JOB
This position provides specialized administrative support for department operations.

EXAMPLE OF DUTIES
Answers telephone and greets visitors; provides information and assistance; takes messages and refers to appropriate personnel. Maintains a variety of electronic and hard copy files and records. Coordinates calendars and schedules events; facilitates contracts for facilities rentals; prepares invoices for rental fees. Assists in registering program participants. Creates banners, signages, flyers, and brochures. Maintains office supply and equipment inventory and reorders as needed. Assists with concessions operations as assigned, including the ordering and inventory of products. Performs related duties.

SUPPLEMENTAL INFORMATION
KNOWLEDGE REQUIRED BY THE POSITION Knowledge of modern office practices and procedures. Knowledge of basic accounting principles. Knowledge of city and departmental policies and procedures. Knowledge of computers and job-related software programs. Skill in prioritizing and organizing work. Skill in the provision of customer services. Skill in the maintenance of files and records. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication. SUPERVISORY CONTROLS The Assistant Parks and Recreation Director or Aquatics Manager assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. GUIDELINES Guidelines include city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of related administrative support duties. The variety of tasks to be performed combined with frequent interruptions contributes to the complexity of the position. The purpose of this position is to provide specialized administrative support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations. CONTACTS Contacts are typically with co-workers, other city employees, vendors, and members of the general public. Contacts are typically to give or exchange information, resolve problems, and provide services. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping. The employee occasionally lifts light and heavy objects. The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY None.**These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.