Panama Job Openings

City of Panama City Beach

Parks & Recreation Administrative Support Specialist

Panama City Beach

FULL TIME

November 5, 2024

Salary

$17.93 - $22.86 Hourly

Location

PCB, FL

Job Type

Full-time

Job Number

00444

Department

Parks and Recreation

Division

Parks

Opening Date

11/05/2024

DESCRIPTION

BENEFITS

Description

This position provides specialized administrative support for department operations.

Examples of Duties

Answers telephone and greets visitors; provides information and assistance; takes messages and refers to appropriate personnel.

Maintains a variety of electronic and hard copy files and records.

Coordinates calendars and schedules events; facilitates contracts for facilities rentals; prepares invoices for rental fees.

Assists in registering program participants.

Creates banners, signages, flyers, and brochures.

Maintains office supply and equipment inventory and reorders as needed.

Assists with concessions operations as assigned, including the ordering and inventory of products.

Performs related duties.

Typical Qualifications

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Possession of or ability to readily obtain appropriate food handler certification within six months of employment.

Supplemental Information

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of modern office practices and procedures.

Knowledge of basic accounting principles.

Knowledge of city and departmental policies and procedures.

Knowledge of computers and job-related software programs.

Skill in prioritizing and organizing work.

Skill in the provision of customer services.

Skill in the maintenance of files and records.

Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.

Skill in oral and written communication.

SUPERVISORY CONTROLS

The Assistant Parks and Recreation Director or Aquatics Manager assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative support duties. The variety of tasks to be performed combined with frequent interruptions contributes to the complexity of the position.

The purpose of this position is to provide specialized administrative support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.

CONTACTS

Contacts are typically with co-workers, other city employees, vendors, and members of the general public.

Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping. The employee occasionally lifts light and heavy objects.

The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

**These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Agency

City of Panama City Beach

Address

17007 Panama City Beach Parkway

Panama City Beach, Florida, 32413

Phone

850-233-5100

Website

http://www.pcbfl.gov

This position provides specialized administrative support for department operations.

Examples of Duties

Answers telephone and greets visitors; provides information and assistance; takes messages and refers to appropriate personnel.

Maintains a variety of electronic and hard copy files and records.

Coordinates calendars and schedules events; facilitates contracts for facilities rentals; prepares invoices for rental fees.

Assists in registering program participants.

Creates banners, signages, flyers, and brochures.

Maintains office supply and equipment inventory and reorders as needed.

Assists with concessions operations as assigned, including the ordering and inventory of products.

Performs related duties.

Typical Qualifications

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Possession of or ability to readily obtain appropriate food handler certification within six months of employment.

Supplemental Information

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of modern office practices and procedures.

Knowledge of basic accounting principles.

Knowledge of city and departmental policies and procedures.

Knowledge of computers and job-related software programs.

Skill in prioritizing and organizing work.

Skill in the provision of customer services.

Skill in the maintenance of files and records.

Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.

Skill in oral and written communication.

SUPERVISORY CONTROLS

GUIDELINES

Guidelines include city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative support duties. The variety of tasks to be performed combined with frequent interruptions contributes to the complexity of the position.

The purpose of this position is to provide specialized administrative support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.

CONTACTS

Contacts are typically with co-workers, other city employees, vendors, and members of the general public.

Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping. The employee occasionally lifts light and heavy objects.

The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

PTO Leave: Leave begins accruing immediately. The schedule varies slighter for Fire Fighters.

Years Of Service Completed Annual Leave Cap Available
less than 5 years: 152 hours
5 to 9 years: 176 hours
10 to 14 years: 200 hours
15 to 19 years: 224 hours
20 + years: 248 hours

PTO begins accruing immediately. At the end of the year, any unused annual leave will roll over to the next year. Time will be accrued bi-weekly and shown on each paycheck.

RETIREMENT: General employees are fully vested after 10 years of employment. Employees can become partially vested at five (5) years of service. Partial vesting at five (5) years is 50%, six (6) years 60%, seven (7) years 70%, eight (8) years 80%, and nine (9) years 90%. General Employees are eligible for normal retirement upon the earlier of reaching age 55 and the completion of 10 years of credited service or reaching age 50 and the completion of 20 years of credited service. The amount of normal retirement benefit is based on your credited service and average final compensation. See General Employees’ Pension Plan Summary for more details.

HOLIDAYS: Employees receive 14 holidays per year. The holidays are:

New Year's Day
Martin Luther King Jr. Day
Presidents' Day
Memorial Day
Juneteenth
July 4th
Labor Day
Veterans' Day
Thanksgiving Day
Friday After Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
Employee's Birthday

INSURANCE:* Florida Blue Health, Humana Dental & Securian Disability, Basic Life, and AD&D Insurance premiums are paid in full by the City for the Employee. Florida Blue Tiered Family Coverage available but paid by Employee via paycheck. (Blue Option LG Plan 03559 Spouse only $630/month; Child/Children $540/month; and Family $1,200/month) (Blue Option LG Plan HDHP Spouse only $508/month; Child/Children $244/month; and Family $767/month).

Spouse Dental Coverage only $34.85/month; Child/Children $49.31/month; Family Dental Coverage $87.48/month. Vision Coverage available: Employee only: $5.24/month; Spouse only $10.50/month; Child/Children $9.97/month; and Family $15.67/month). Both are covered by Humana. The City also offers a suite of Allstate Worksite products available for purchase.

Note: Insurance coverage takes effect on the 1st of the month following your hire date.

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