Department: HR/Admin
Work Model: WFO
Work Schedule: 6PM-3AM PH Time
Location: BGC, Taguig
Education and Qualifications:

• Bachelor's degree in psychology, HR Management, Behavioral Science or related courses (master's is a plus)
• 2+ years of office administration experience in professional services companies.

Responsibilities:

• Manage day-to-day administrative processes associated with the organization with a high level of responsibility and prioritized and completed projects within a specified deadline.
• Engage with executive staff and clients professionally and efficiently while maintaining the confidentiality of sensitive, private, and privileged information.
• Arrange and coordinate all business travel (domestic and international).
• Screen and document incoming calls.
• Coordinate off-sites and all hands meetings. Ensure that objectives are clear, preparation is appropriate.
• Attend team meetings, generate meeting minutes with key decisions, organize action items, work with assigned leaders to ensure appropriate follow up.
• Use independent judgment and initiative to anticipate issues, resolve problems, make recommendations, determine when and if executive action was required, and consulted supervisor as appropriate.
• Assist in the preparation of presentations, correspondence, and organizational charts.
• Coordinate executive meetings in person at customer forums as needed to ensure logistics and executive meetings ran efficiently.
• Interface and coordinate activities between various departments (including IT, purchasing), customers, partners and other third parties.
• Work closely with cross-functional executive administrators.
• Onsite contact for facilities and IT deliveries
• General administration to support IT BY DESIGN Team and events (stationary, logistics, couriers, catering)
• Co-ordination Internal and external events (Customer Lunch and Learns / Customer events/sporting / QBRs / awards)
• Business Purchasing - Facilitate New supplier setups / invoice processing across various Sales and Support teams.
• Admin assistance to other IT BY DESIGN Business Support functions – Services, CM, Legal, Marketing and Channels
• Keep track of inspection, certifications, permits, etc. required for the Philippines employees and office.
• Philippines office coordinator for global/regional visitors
• First Aid / Fire Warden in Manila Office.

Behavioral Skills:

• Longevity and commitment in previous work
• Collaborator.
• Ability to meet targets under pressure and time-bound deadlines.
• Dynamic and pleasing attitude and personality.

Our Culture and You:
What does the day in life look like for the Administrative Assistant ? You come to work each day in an environment that promotes a community of collaboration and engagement. You work closely with an enthusiastic and positive leadership team that is invested in your success. We work hard and have fun while dreaming big.
Our employees have indicated that with IT by Design, they will find a home where their passion and career goals finally intersect for them to live a life full of purpose.
Benefits:

• Competitive salary and benefits
• Great work-life balance
• HMO Benefits and Free Dependents
• Comprehensive on-the-job training, best-in-industry communications training, and sponsorship for skill development
• 13th Month pay
• Night Shift Differential
• Regular and Special Holiday Pay
• SSS, Phil Health, HDMF (Govt. mandated benefits)
• Performance Review Annual
• Non-Taxable Allowance

We are a positive impact organization that is on a mission to influence the lives of MSP peers through access to qualified talent, thought leadership and success training. Our mission: Building our Communities with a Passion for Excellence.
About Us:
IT By Design is a global IT infrastructure management company with headquarters in Jersey City, New Jersey. We specialize in providing complete IT solutions and support including 24X7 Helpdesk, SOC, NOC, Cloud, services, security and Business Continuity services
Job Type: Full-time
Pay: Php20,000.00 - Php30,000.00 per month
Benefits:

• Company events
• Discounted lunch
• Health insurance
• Life insurance
• On-site parking

Schedule:

• Evening shift

Supplemental Pay:

• 13th month salary
• Yearly bonus

Ability to commute/relocate:

• Taguig City: Reliably commute or planning to relocate before starting work (Required)