Job description
The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. S/he provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
Responsibilities:

• Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
• Serve as the front liner and assist walk-in clients on products and services the company offers.
• Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed.
• Enter and maintain client and prospect data in automated system.
• Answer and direct phone calls or take messages for appropriate parties.
• Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
• Perform general administrative duties such as but not limited to; supllies request, generating reports, presentations, filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records.
• Handle the inventory& purchases tasks.

Administrative Assistant Requirements:

• Graduate of Mass Communication, Marketing, Psychology Business Administration, or equivalent.
• 1-2 years of experience providing administrative support preferably in the A/E/C industry
• Knowledge of administrative and clerical procedures, generate reports, transcribe minutes from meetings, create presentations, conduct research, and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Greet and assist visitors, maintain polite and professional communication via phone, e-mail, and mail.
• Attention to detail, Extrovert, and Customer-centric attitude.
• Desire to be proactive and create a positive experience for others.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Job Types: Full-time, Permanent, Fresh graduate
Pay: Php15,000.00 - Php18,000.00 per month
Benefits:

• Company events
• Employee discount
• Free parking
• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• Day shift
• Overtime

Supplemental Pay:

• 13th month salary
• Commission pay
• Overtime pay

Application Question(s):

• Amenable to be assigned in Cubao QC (Betty Go Station)
• Can start ASAP?

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Required)
• Sales Management: 1 year (Required)
• Office Management: 1 year (Required)