Join Our Mission to Foster Prosperity in Asia
Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Associate Procurement Officer is assigned to the Procurement 2 Division within the Procurement, Portfolio, and Financial Management Department (PPFD). You will be based at our Headquarters in Manila, Philippines. PPFD's responsibilities in terms of consulting services include: (a) providing consulting governance and related policy advice to operational departments and Management; (b) advising on consulting services transactions during project design and implementation; (c) processing and approving consulting services transactions as specified in consulting services guidelines and related operations manual (OM) and project administration instructions (PAIs); (d) preparing, issuing, and amending standard contracts for consulting services; (e) acting as the technical assistance (TA) consultant selection committee secretariat, chairing CSCs and special meetings on consultant performance assessments, providing advice, and negotiating TA contracts for consulting services; (f) reviewing and advising on PAI procedures and OM provisions on consulting, and preparing guidelines, manuals and handbooks on consultant recruitment; (h) managing and assisting in design of automated consultant systems to improve transactional efficiency; (i) leading interagency engagement on consulting, procurement issues; and (j) leading consulting services innovation and efficiency initiatives, including conducting selected studies.
You will report to the designated International Staff and senior National Staff.

Your Role

As an Associate Procurement Officer, you will assist in the hiring and engagement of individual consultants (Staff and TA consultants) as well as in administering and monitoring the accepted contracts, preparation of reports and statistics on use of consultants, systems review, conducting orientations and general administration of the Individual Consultant System (ICS).

You will:

Under the guidance of supervisor, will contribute independently to the work unit by completing a variety of tasks assigned, covering all or a combination of the following functions:

• Contract Negotiation - engage individual consultants by negotiating contracts, provide detailed analysis and evaluate proposals vis-à-vis technical requirements, obtain clarification where terms are unacceptable, and finalize recommendations ensuring that negotiated agreements are in accordance with Bank policies and guidelines.
• Contract Administration - ensure the timely and efficient delivery of consulting services by regular monitoring of the project status/outputs and costs against contract terms and conditions, analyze and resolve issues that may affect service implementation.
• Facilitate consultants' mobilization and the interface of consulting firms/individual by ensuring that proper contract documents and remuneration requirements are done, conduct orientations on ADB policies and procedures, and provide assistance and liaison required for the duration of the project.
• Perform other duties as may be assigned and reflected in the incumbent's workplan.

Qualifications

You will need:

• Bachelor's degree in Accounting, Management, Business Administration, Engineering or Law preferably with advanced training
• At least six (6) years of relevant professional experience
• Excellent written and verbal communication skills in English, including report writing
• In-depth knowledge of the ADB and other similar multilateral development banks' policies, guidelines and practices on engagement and administration of consultants.
• Familiar with the business practices of the consulting industry.
• Knowledge of ADB-adapted computer applications and familiarity with database management systems used by ADB and other similar multilateral development banks.
• Ability to work effectively in a team-oriented environment, lead a team, and to guide Administrative Staff (AS) to facilitate work planning, delivery, quality review
• Good communication and interpersonal skills in a multicultural and multiple expertise professional environment.
• Good contract negotiation skills.
• Able to work collaboratively with teams as a constructive team member.
• Please refer to the link for ADB Competency Framework for National Staff Level 1.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Important Information
ADB will be rolling-out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new job grading structure.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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