Join Our Mission to Foster Prosperity in Asia
Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Associate Secretariat Administrator is assigned to the Office of the Secretary. You will be based at our Headquarters in Manila, Philippines.
You will report to a designated International Staff.
Your Role
As an Associate Secretariat Administrator, you will be responsible for overall support to Board administration and providing technical and administrative support to the Enforcement Appeals Committee (EAC).
You will:
Board Administration

• Review Board members' travel requests (consultation visit, special travel, Board group visit, Board familiarization visit) and help ensure consistency in the application of procedures; coordinate the mission requirements with staff concerned including Board assistants, Regional Departments, and Resident Missions.
• Coordinate with the Regional Departments and prepare a quarterly list of operations missions available to Director's Advisors (DAs) and share with DAs and Board assistants. Review and process DA travel requests.
• Thoroughly review all Concur Travel Requests and Claims and endorse them to the supervising International Staff.
• Coordinate the onboarding and offboarding of DAs.
• Coordinate the logistics for Board activities, including Board and Management retreat.
• Monitor the Board of Directors budget use and prepare data for analytics to improve budget administration.
• Prepare and maintain accurate filing in Share Point of the Board member and DA missions.
• Update the e-Board chronology of appointment of Board members and DAs.
• Respond to routine Board queries on administrative and travel matters. Conduct research, and draft summary on relevant findings.
• Help update the Board Administration Handbook.
• Research and coordinate with other multilateral development banks to find measures to improve Board administration processes, including mission travel rules and practices.
• Provide back-up support to other members of the Board Administration Team in conducting general and mid-terms elections, onboarding and offboarding of Board members, and any other matters that may arise.

Enforcement Appeals Committee Secretariat
Under the guidance of the Assistant Secretary,

• Organize Enforcement Appeals Committee (EAC) meetings and oversee the preparation of reports and supporting documents for the meetings.
• Prepare EAC minutes and maintain evidence relied upon by the EAC.
• Update statistics and data on sanctions, appeals, reprimands, cautions; and create reports.
• Administer the selection, appointment, and renewal of EAC members, and monitor term expirations. Organize orientation for new EAC members and periodic training opportunities for continuing EAC members.
• Help manage EAC expenses, including submission of reasonable travel costs, compensation for external members and the EAC Consultant, and other expenses for payment or reimbursement.
• Update the EAC's website with basic information on the EAC's role, structural composition, governing provisions, and contact information; and ensure that EAC case summaries are available and highlight representative or notable decisions.
• Coordinate with the Integrity Enforcement Committee Secretariat.

Others

• Provide administrative support to Board Committee meetings.
• Provide support to the management of events, including the Annual Meeting of the Board of Governors.
• Support SEC's knowledge management activities, and other projects.
• Perform other tasks as reflected in the incumbent's workplan.

Qualifications

You will need:

• Bachelor's degree preferably in Business Administration, Economics, Finance or Management
• At least 5 years of relevant experience
• High degree of integrity and ability to deal with confidential matters.
• Skills in presenting, communicating, and writing in English
• Proficient in MS Office applications, and familiarity with computer systems used in multilateral organizations.
• Proficient in working diplomatically with individuals at all levels.
• Please refer to the link for ADB Competency Framework for Administrative Staff Level 6.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

Additional Information
ADB will be rolling-out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new job grading structure.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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