The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Summary of Work Activities and Responsibilities:
Under the direction and supervision of the Circulation Head, the Circulation Assistant IV provides administrative, and library user/client support to the section. Responsibilities include monitoring and maintaining the quality of the collection/stack of library materials, as well as conducting minor repairs on damaged ones.

Main Duties and Responsibilities:
I. Collection Maintenance and Preservation of Library Materials

Sorts and shelf-reads library materials in the Circulation section to ensure adherence to Rizal Library’s classification scheme

Collects library materials from the designated chutes and tables after they are utilized

Monitors and checks the physical conditions of library materials

Performs minor repairs to slightly damaged library materials

Refers severely damaged materials for repair and rebinding to a third-party binding service

Checks the quality of newly repaired and rebounded library materials

Assists in the inventory of library materials by conducting accurate cataloging, shelving, and maintenance

II. Library User/Client Support

Facilitates and supports the library materials management services offered to users/clients

Supports and processes check-out/check-ins, holds, renewals, recalls, and search requests for library materials and payments if necessary

Determines the eligibility of borrowers by contacting the concerned department

Verifies and updates students’ records in the Circulation Database

Students’ personal information

Enrollment status

Borrowing privileges

Hold orders

Coordinates with individuals, offices, and departments regarding the return of books, hold orders, or settled accounts

Attends to basic reference and informational queries of library users

Handles pickup and delivery of Inter- and Intra-Library Loans (ILL)

Handles scheduling of research appointments of visitors, alumni, and researchers

III. Section Management Support

Prepares data and drafts reports required by the Circulation head on the assigned area of responsibility

Tracks visits and the usage of resources by library users in the Circulation Section

Tracks and maintains the record of library materials in the bindery

Records, collates, and maintains statistical data on the Circulation section

Daily user statistics

Number of books for shelving

Number of books returned to shelves

Monitors library resources and reports to the Section Head any possible safety, security, and maintenance concerns

IV. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative.

Education and Experience Requirements:
Graduate of any Bachelor’s degree

One (1) year of relevant work experience

Knowledge, Skills, and Abilities:
Knowledge of Library Operations and Standards: Demonstrated knowledge of library operations and adherence to industry standards.

Clerical Support Skills: Demonstrated knowledge of basic clerical procedures such as filing, encoding, etc.

Technological Savviness: Proficient in transitioning between various technological platforms and software applications, with the capacity to learn and adjust to unfamiliar ones.

Attention to Detail and Organizational Skills: Strong attention to detail and exceptional organizational skills to ensure accuracy and efficiency in tasks.

Communication Skills: Proficient in communicating effectively both orally and in writing to convey information clearly and concisely to all stakeholders.

Interpersonal Relations Skills: Ability to foster positive interpersonal relationships with stakeholders in a collaborative environment.

Commitment to Customer Service Excellence: Dedicated commitment to delivering high-quality customer service and meeting the needs of all library users with professionalism and courtesy.