POSITION SUMMARY:
Assists the Branch Manager in the day to day operations of the business in the areas of administrative and accounting functions. Coordinates and seeks clarification with the Head Office regarding matters that are beyond the Branch's authority set by the company. Liases with banks for a smooth operations of the business. Ensures compliance to all required reports to be submitted to the Head Office in a timely manner.
ESSENTIAL FUNCTIONS:
1. Undertakes the day to day tasks of ensuring that the office is orderly and functional to meet the operational requirements of the business. Ensures cleanliness of the office areas by promoting, maintaining and undertaking measures.
2. Coordinates w/ the Head Office on accounting and administrative procedures to ensure compliance to set regulations as and when needed.
3. Keeps and properly maintains accounting and administrative records of the Branch.
4. Advises the Branch Head on accounting and administrative matters relative to branch operations.
5. Receives and checks payments made by clients, agents and issues corresponding receipts for such payments.
6. Deposits payments for all transactions with the accredited bank/s and ensures proper recording for all deposits are made.
7. Assists the Branch Head in settling any administrative and/or accounting issues and concerns granted to the Branch.
8. Submits to the Head Office all reports required in a complete and timely manner. Retains and properly files copies of such records sent to the Head Office.
9. Coordinates with the bank and any other institution (local, government or private) in ensuring smooth operations and undertakes measures that are within the scope of authority and standards of the company.
10. Prepares reports and summaries for management as required or instructed.
11. Provides assistance to other staff members as and when needed.
12. Entertains and follows up client calls, inquiries and other related businesses.
13. Prepares letters regarding business operations.
14. Coordinates with brokers and agents to enhance business relationship. developments.
15. Ensures that timely payments are undertaken (lease payments, monthly fees, annual dues, renewals) regarding company obligations to ensure smooth operations of the business.
16. Ensures timely replenishment of petty cash fund to ensure smooth operations.
17. Strictly conforms to set company rules and regulations and set ICP standards that has been approved and being implemented by the company.
18. Performs other duties as may be required from time to time.
PERSON SPECIFICATION:
Education: College Graduate
Experience: 2-3 years experience handling similar tasks
KSA (Knowledge, Skill
Ability): Good knowledge of the Accounting and Admin.
procedures; with good office skills; proficient in the English
language; good writing skills; customer focused; computer
literate.
Job Types: Full-time, Permanent
Schedule:

• 8 hour shift

Expected Start Date: 10/01/2024