An Executive Assistant is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. Executive Assistants have more than administrative duties. They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support. Other responsibilities include:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Requirements

• Business Administration graduate or equivalent
• With minimum 1-year experience as Executive Assistant
• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills

Job Types: Full-time, Permanent
Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Overtime pay
• Quarterly bonus

Language:

• English (Preferred)

Job Types: Full-time, Permanent
Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• 13th month salary

Experience:

• Executive Assistant: 1 year (Preferred)

Language:

• English (Preferred)