Overview: Responsibilities:

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  Ensure accurate financial, contractual and administrative reporting of the projects that is compliant with Jhpiego/JHU and USG rules and regulations, and terms and conditions of the award;
• Oversee day-to-day coordination of financial activities ensuring cost efficiency;
• Maintain and administer an on-site financial accounting and bookkeeping system (Quick Books) required to ensure the integrity and effective performance of financial operations and prepare monthly reports;
• Manage projects’ day-to-day cash needs, vendors and consultants’ payments;
• Ensures proper review of financial documents, invoices compliant to Jhpiego and donor’s policies and procedures;
• Provide guidance to team members regarding the financial requirements of the project in compliance with USG, Johns Hopkins University, and Jhpiego procedures and policies;
• Development, monitoring, and review of project budgets; prepares monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in close coordination with the Finance and Admin Director;
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during statutory audits;
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting;

• Contribute to developing work plans and annual budgets for project activities and local office costs;
• Ensure that USG resources are appropriately directed to project priorities and are in line with project work plans;
• Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor;
• Mentor, support, supervise and manage a team and ensure that efforts are align with project goals;
• Oversee Jhpiego BOARD platform and ensure individual project budgets are entered and reviewed.
• Ensure individual project budgets are entered and reviewed in the QBE.
• Attend workshops and meetings set by the Home office;
• Ensure to comply with Philippines statutory audit and requirement every fiscal year;
• Prepare financial statements in accordance with Philippines Financial Reporting Standards (PFRS)/Philippine Accounting Standards (PAS) using Quick Books’ reports
• Train, mentor finance staff and partners if necessary;
• Tasks stated above are indicative only. Due to the complex operating environment, the tasks are subject to substantial change to respond to the needs of the project and/or the organization

Required Qualifications:

• Degree in Business Administration, Public Administration, Finance, Accounting or relevant field.
• 8 years of finance and administrative experience including financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects.
• 5 or more years of senior-level work experience with USAID or other donor-funded projects
• Previous direct supervisory experience of professional and support staff.
• Knowledge of USG cost principles, including USG regulations, GAAP accounting rules and grants management
• Demonstrated experience organizing resources and establishing priorities.
• Knowledge of financing mechanisms - grants and fixed amount sub awards including their relevant terms and conditions.
• Excellent verbal, written, interpersonal, and presentation skills in English.
• Excellent diplomacy skills and proven ability to establish and maintain interpersonal and professional relationships with donors, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector.
• Excellent skills in facilitation, team building, and coordination.
• Ability to coach, mentor and develop financial and administrative capacity of project staff.
• In depth knowledge of financial software applications, databases and spreadsheets, including Quick Books Enterprise, and Microsoft Office.
• Ability to travel to project sites and cities at least 10% of the time.