Philippines Job Openings
White & Case
New Business Assistant
Manila
August 30, 2024
New Business Assistant
Firm Summary
White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.
It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.
Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.
With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.
It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.
Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.
Position Summary
Provide assistance to the team by performing administrative functions. Process basic/straightforward types of requests for conflict search, matter opening, KYC and research with analysis. Communicate effectively with lawyers and their matter teams for any questions concerning their requests. Handle additional projects for areas of strength and expertise. Other duties may be assigned as the position progresses and changes accordingly with the growing needs of an expanding department in a global environment.
Our Conflicts & New Business Team
White & Case opens more than 13,000 matter every year, or 1 matter per hour, 24 hours a day, 365 days a year. Playing a key role as a frontliner in assisting Partners and fee earners to identify potential conflicts of interest during the new business intake, you will work at the heart of the Firm’s operations as a trusted advisor to our lawyers.
Our department is comprised of the New Business, Compliance, AML, and Systems teams. Combining both sound commercial judgement and effective communication skills, you will support the Office of the General Counsel (OGC) in handling activities relating to incoming new businesses for new clients or existing clients and updating of records for existing matters in accordance with your role. Our activities include conducting conflict searches and processing of opening entries, securing clearances and approvals from Firm leaders, ensuring efficient request activations, putting up information barriers, and complying with laws and policies around AML and sanctions.
Our department provides 24/7 coverage from offices in Manila, Tampa, London, New York, Paris, Warsaw, and Astana.
Our department is comprised of the New Business, Compliance, AML, and Systems teams. Combining both sound commercial judgement and effective communication skills, you will support the Office of the General Counsel (OGC) in handling activities relating to incoming new businesses for new clients or existing clients and updating of records for existing matters in accordance with your role. Our activities include conducting conflict searches and processing of opening entries, securing clearances and approvals from Firm leaders, ensuring efficient request activations, putting up information barriers, and complying with laws and policies around AML and sanctions.
Our department provides 24/7 coverage from offices in Manila, Tampa, London, New York, Paris, Warsaw, and Astana.
Duties and Accountabilities1
¨ Assist in updating existing records, archiving documentation, composing and sending emails with specific direction; maintaining and distributing the employee listing and contact information; providing telephone coverage; formalizing manual conflict search requests; reserving conference rooms for team meetings; tracking and finalizing additional-party requests; assisting in chasers; checking statuses with Financial Compliance; monitoring the department inbox and taking appropriate action on the received emails; and running daily reports
¨ Process basic types of conflict search requests and all related tasks including KYC research
¨ Process basic types of opening entries for existing and new clients and all related tasks including KYC research
¨ Process reactivation requests and all related tasks including KYC research
¨ Process replication requests and all related tasks including KYC research
¨ Process additional party requests and all related tasks including KYC research
¨ Conduct KYC research and conflict search in relation to client and matter name change
¨ Gain basic understanding of multi-jurisdictional ethical regulations especially the US and UK rules
¨ Handle ad-hoc projects
¨ Perform any other responsibilities that may be assigned by the Management
Qualifications
Education:
¨ College graduate
Experience:
¨ At least 1 year experience as an Administrative Assistant/Administrative Work
¨ Legal experience preferred or work experience in an international firm a plus
Knowledge, Skills, and Abilities:
¨ Law firm work experience a plus
¨ Intapp program experience an advantage
¨ Knowledge in AML/CDD clearance process and Bv D and Workd Check an advantage
¨ Proficient in Outlook and Office programs (Word, Excel, Powerpoint)
¨ College graduate
Experience:
¨ At least 1 year experience as an Administrative Assistant/Administrative Work
¨ Legal experience preferred or work experience in an international firm a plus
Knowledge, Skills, and Abilities:
¨ Law firm work experience a plus
¨ Intapp program experience an advantage
¨ Knowledge in AML/CDD clearance process and Bv D and Workd Check an advantage
¨ Proficient in Outlook and Office programs (Word, Excel, Powerpoint)
Essential Job Requirements
¨ Outstanding communication and negotiation skills
¨ Fluency in English
¨ Strong time management skills, ability to stay calm under pressure when juggling multiple tasks
¨ Client service focus
¨ Team player
¨ Proactive, resourceful, takes initiative
¨ Extreme attention to detail and excellent organizational skills
¨ Intellectual curiosity, creative thinker
¨ Commercial and business awareness
¨ Client relationship management an advantage
¨ Ability to see the big picture
¨ Flexible, committed and enthusiastic
Location & Reporting
¨ This role reports to New Business Management
¨ Flexible coverage as needed (overtime, shift rotations, and holiday and weekend coverage)
The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Primary Location: Philippines-Manila
Expected Workplace: Hybrid
Job Posting: Aug 30, 2024, 12:13:03 PM
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