Philippines Job Openings
Multi-Mach International
Personal Assistant/Secretary
Makati City
FULL TIME
October 11, 2024
Job description
SMART, RESOURCEFUL, ORGANIZED
- Job Summary:
Key Responsibilities:
- Administrative Support:
- Manage and maintain the executive's schedule, including appointments, meetings, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Prepare and edit documents, reports, and presentations.
- Meeting Coordination:
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure meeting logistics are handled, such as room bookings, equipment setup, and catering arrangements.
- Travel Management:
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare and manage travel expense reports and reimbursements.
- Document Management:
- Maintain and organize confidential files and records, ensuring they are up-to-date and easily accessible.
- Handle document filing, retrieval, and archiving.
- Communication:
- Serve as the primary point of contact between the executive and internal/external stakeholders.
- Facilitate effective communication by screening calls, emails, and requests, and responding on behalf of the executive when appropriate.
- Draft, review, and send communications on behalf of the executive.
- Project Assistance:
- Assist in the planning and execution of special projects and initiatives led by the executive.
- Conduct research and gather information as needed for various projects and reports.
- Office Management:
- Ensure the executive's office runs smoothly by managing supplies, equipment, and office maintenance.
- Coordinate with other administrative staff to ensure a cohesive and efficient office environment.
- Event Planning:
- Organize company events, meetings, and functions as required, including logistics, invitations, and event coordination.
- Assist in preparing materials and presentations for events.
- Confidentiality:
- Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
- Education:
- Associate's or bachelor’s degree in Business Administration, Office Management, or a related field preferred.
- Experience:
- 3+ years of experience as an executive secretary or in a similar high-level administrative role.
- Experience in managing executive schedules and handling confidential information.
- Skills:
- Excellent organizational and time-management abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
- Familiarity with office management software and tools.
- Strong attention to detail and accuracy.
- Attributes:
- Ability to work independently and prioritize multiple tasks effectively.
- Professional demeanor and strong interpersonal skills.
- High level of integrity and discretion in handling confidential information.
- Proactive and resourceful problem-solving skills.
- Flexibility and adaptability to changing demands.
- This position involves working in an office environment.
- May require occasional travel or overtime to accommodate executive needs and deadlines.
- Flexibility to work outside regular business hours as needed to support the executive's schedule.
Pay: Php25,000.00 - Php35,000.00 per month
Benefits:
- Employee discount
- Opportunities for promotion
- Pay raise
- Promotion to permanent employee
Schedule:
- 8 hour shift
New Job Alerts

Tahj/NSDMM Management
Administrative Assistant in Operation_ Santa Rosa Laguna, Nuvali_ URGENT HIRING!!!
Santa Rosa
FULL TIME
November 19, 2024
View Job Description
Lancesoft philippines
Senior SAP Fico Consultant
Manila
CONTRACT
November 19, 2024
View Job DescriptionGH Specialist Philippines Incorporated
IT/Graphics Designers for Fresh Grad - Makati Area
Makati City
FULL TIME
November 19, 2024
View Job Description
Simpletrade Solutions Inc.
Finance Supervisor
Quezon City
FULL TIME
November 19, 2024
View Job Description
PM Consulting
Call Center Agent - Insurance Claims (HYBRID in Taguig, NIGHT SHIFT)
Taguig
FULL TIME
November 19, 2024
View Job DescriptionLooking for similar job?

TELUS Digital -
Personalized Internet Ads Assessor – Japanese Speakers in the Philippines
FULL TIME
October 24, 2024
View Job Description
TELUS Digital -
Personalized Internet Ads Assessor – Korean Speakers in the Philippines
FULL TIME
October 24, 2024
View Job Description
TELUS Digital -
Personalized Internet Ads Assessor -Tagalog speakers in the Philippines
FULL TIME
October 24, 2024
View Job DescriptionRextron International Corporation
Family/Personal Driver
Quezon City
FULL TIME
October 22, 2024
View Job DescriptionFier Aesthetics
Personal Assistant / Medical Secretary
Quezon City
PART TIME
October 22, 2024
View Job DescriptionHMP Phil. Representative
WELL- ROUNDED PROFESSIONAL COMPANY/ PERSONAL ASSISTANT/ DRIVER
FULL TIME
October 18, 2024
View Job DescriptionSee What’s New: Multi-Mach International Job Opportunities
Multi-Mach International
Sales Clerk (Seasonal Staff)
Valenzuela
FULL TIME
October 14, 2024
View Job DescriptionMulti-Mach International
CAD Operator (Aluminium windows & doors)
Makati City
FULL TIME
October 11, 2024
View Job DescriptionMulti-Mach International
AutoCAD Operator/with background in Aluminum windows & doors
Makati City
FULL TIME
October 11, 2024
View Job DescriptionNew Job Alerts

Tahj/NSDMM Management
Administrative Assistant in Operation_ Santa Rosa Laguna, Nuvali_ URGENT HIRING!!!
Santa Rosa
FULL TIME
November 19, 2024
View Job Description
Lancesoft philippines
Senior SAP Fico Consultant
Manila
CONTRACT
November 19, 2024
View Job DescriptionGH Specialist Philippines Incorporated
IT/Graphics Designers for Fresh Grad - Makati Area
Makati City
FULL TIME
November 19, 2024
View Job Description
Simpletrade Solutions Inc.
Finance Supervisor
Quezon City
FULL TIME
November 19, 2024
View Job Description
PM Consulting
Call Center Agent - Insurance Claims (HYBRID in Taguig, NIGHT SHIFT)
Taguig
FULL TIME
November 19, 2024
View Job Description