Singapore Job Openings
Zurich Insurance
Executive Assistant
Singapore
October 15, 2024
- Manage, coordinate, and maintain the CEO’s schedule, including meetings, appointments, and other activities. Highly proficient in calendar management, effectively handling priorities and resolving conflicts in the CEO’s schedule.
- Oversee and manage the itinerary and agenda, travel logistics, and activities, encompassing accommodations, transportation, and meals. Coordinate with colleagues and external contacts to arrange travel, visas, and lodging.
- Coordinate major events involving the CEO. Assist in organizing regular partner engagement meetings and events, including managing logistics, preparing for conferences, booking rooms and facilities, and arranging refreshments.
- Respond to and send emails on behalf of the CEO, including forwarding them to the appropriate personnel for handling.
- Compose routine and non-routine correspondences and presentation from brief notes, oral or written instructions.
- Assist with vendor payment requisitions, ensuring all payment requests are submitted and processed promptly. Prepare expense reports and manage payments for expense items.
- Assist with document management and electronic filing, maintaining professionalism and strict confidentiality with all materials.
- Support specific projects from an administrative perspective, as and when required.
- Experience in providing administrative support to senior management.
- Proven ability to handle confidential and sensitive materials and critical assignments professionally.
- Independent, meticulous, and maintaining a high level of professionalism in a fast-paced environment. High level of attention to detail and accuracy.
- Proficient computer skills and in-depth knowledge of relevant software such as MS Word, Power Point, Excel, etc.
- Able to prioritize and multi-task. Good time management, planning and organization skills, customer-service orientation.
- Good verbal and written communication skills.
- Flexible and willing to learn.
- Proactive and ownership-driven in tasks. Highly initiative-driven, self-reliant, and motivated individuals.
- Location(s): [[Singapore]]
- Remote working: [[Hybrid Working Model]]
- Recruiter name: [[Ahona Adhikary]]
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