Executive Secretary

| Operations | Entry Level | Non-Executive | Allianz Singapore | Full-Time | Permanent

Entity: Allianz SE Singapore Branch

#L1-RS1

Job Purpose

The Executive Secretary will support 2 Heads of Department. You will report directly to the Regional Chief Agency, Digital Distribution and Marketing Officer and would be responsible for:

• Providing efficient and responsive administrative, organisational, and logistical support
• Participating in projects and providing input and support with organisational events
• Supporting the Head of Department in the preparation of Power Point presentations deck and Excel reporting

What you do
You will:

• Provide support by preparing correspondence, presentations, agendas, minutes, preparation of presentationdecks, and working with data in Exel, etc
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements arein place for the manager
• Filter general information, queries, phone calls, and invitations to the executive by redirecting or takingforward such contact as appropriate
• Compile and prepare reports, statistics, and analyses with adequate information and maintain documentmanagement for files and records
• Handle administrative issues for employees on HR-related topics e.g. time management and Success Factors and arrange and track business travel and prepare expenses for reporting purposes
• Liaise with other OEs, units, and departments to ensure the efficient execution of business support services
• Hold regular contact with external clients and providers to ensure a professional working relationship
• Attending to Ad Hoc requests from the team

What you bring

• Demonstrable experience (at least 4-5 years) in an administration/PA role.
• Tenacity to work under tight timelines and requiring tact, judgment, and discretion
• Ability to work efficiently and drive results in a highly demanding and flexible environment where short-notice requests and changes are frequent
• Excellent organizational, prioritization, and multi-tasking skills with attention to detail
• Experience in diary management
• Fluency in English (spoken and written)
• Has full proficiency with Office Applications, especially in Power Point and Excel

What we offer
[please translate into your local language]

Allianz Group is one of the world's most trusted insurance and asset management companies. Caring for our employees, their ambitions, dreams, and challenges makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, grow, and shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal-opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love, or what you believe in.

We, therefore, welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, or sexual orientation.

Allianz is the Worldwide Insurance Partner of the Olympic and Paralympic Movements

Join us. Let's care for tomorrow.

Job ID 54623