South Africa Job Openings
ENGIE Southern Africa (Prioprietary) Limited
Office Manager (50063810)
Sandton
FULL TIME
October 24, 2024
Requisition ID: 37069
Location:Sandton, Gauteng, ZA
1. POSITION DETAILS
Position Title:
Office Manager
Reports to:
ESA HR Operations & Performance Manager
Department:
Human Resources
Period:
Full Time Employment
Location:
Bryanston
CLOSING DATE:
31st October 2024
1. POSITION DETAILS
Position Title:
Office Manager
Reports to:
ESA HR Operations & Performance Manager
Department:
Human Resources
Period:
Full Time Employment
Location:
Bryanston
CLOSING DATE:
31st October 2024
2. JOB PURPOSE
The Office Manager role ensures the smooth operation of the office. The role works closely with Human Resources and Communications department following directives in a support role. They ensure communication between all relevant parties and include administrative functions, budgets, supervising projects in progress, arrangement meetings, presentations, and training. They provide support to ensure aspects of a project are dully attended to and completed at the right time
3. KEY RESPONSIBILITIES/KNOWLEDGE/SKILLS
- Provide comprehensive administrative support to the office, scheduling meetings, and coordinating travel arrangements.
- Oversee office operations, ensuring a well-organized and efficient work environment.
- Prepare and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail.
- Handle confidential information with discretion and professionalism.
- Coordinate and manage special projects as assigned.
- Serve as a liaison between executives and internal/external stakeholders.
- Maintain office supplies and equipment, ensuring everything is in working order.
- Assist in organizing company events, meetings, and conferences.
- Perform other administrative duties as required to support the executive team.
- Project controlling tasks including reporting/statistics. Compilation and maintenance of consolidated action items/task lists. Preparation of meeting packs, and all secretarial duties as required including management and oversight of document repository on One Drive.
Coordinate and manage special projects as assigned
- Assist project managers in development of project plans, timelines, and budgets
- Maintain project documentation, including project charters, schedules, and budgets
- Communicate project progress to project managers and stakeholders
- Coordinate project meetings and take minutes
- Monitor project risks and issues and escalate to project managers as needed
- Track project deliverables and timeous completion within budget
- Maintain project files and records in accordance with company policies
- Provide administrative support to the project team as needed
4. QUALIFICATIONS, EXPERIENCE AND SKILLS
Education
- A National Diploma Qualification in Office Management OR NQF Level 6 qualification in Office Administration/and or Similar Qualification.
- Knowledge working with CIPC and other company secretarial tools would be an advantage.
- Familiarity with project management tools and software.
- A minimum of 5 years' experience in office administration
- Good knowledge and understanding of project administration
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite, Share Point (Word, Excel, Power Point, Outlook).
- Ability to work independently and as part of a team.
- High level of professionalism and discretion in handling confidential information.
- Strong problem-solving skills and attention to detail.
- English
Business Unit: T&G
Division: T&G AMEA - South Africa
Legal Entity: ENGIE Southern Africa (Prioprietary) Limited
Contract Type: Permanent
Job Type: Full - Time
Professional Experience: Skilled ( >3 experience <15 years)
Education Level: Technical College Diploma
We regret to inform you that this job opportunity is no longer available as it has expired
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