Description:

Location: Barcelona
Starting date: ASAP
Reports To: Operations Director
Job Type: Full-Time

What about us?
Dragons Group is a global independent creative agency specialized in delivering innovative and effective campaigns across the digital ecosystem. We work with clients across a number of sectors such as skincare, healthcare, fashion, lifestyle, and FMCG amongst others.
We have international teams working from Barcelona, the US, Germany and the Benelux area, and we pride ourselves on our ability to drive results for our clients through strategic thinking, creative excellence, and meticulous execution.

About the role
Are you a highly organized, proactive professional who thrives in a fast-paced environment? Do you enjoy taking the lead in creating efficient, productive workspaces? If so, we have an exciting opportunity for you!
As our Office Manager, you will play a pivotal role in the smooth operation of our office, ensuring that everything runs seamlessly behind the scenes. You'll be the go-to person for both employees and leadership, fostering a positive work environment and helping drive our company culture. At Dragons, we value innovation, collaboration, and excellence, and we are looking for someone who shares these values to help us continue our growth journey.
If you are ready to take on a key role in a dynamic and supportive environment, where your contributions will be valued and recognized, we’d love to hear from you.

Key responsibilities
Administrative Management

• Oversee and coordinate daily office operations, ensuring efficient and uninterrupted functioning.
• Manage the office budget, including expense monitoring and procurement of necessary supplies.
• Organize and maintain company records, both physical and digital, ensuring their accessibility and security.
• Coordinate facility maintenance and equipment repairs, ensuring an optimal work environment.

Staff Supervision

• Supervise support staff, including receptionists, administrative assistants, and cleaning personnel, ensuring they fulfill their duties.
• Coordinate team activities to maximize efficiency and productivity, fostering a collaborative work environment.
• Conduct performance evaluations, providing constructive feedback and support for professional development.

Coordination and Communication

• Act as a liaison between senior management and employees, ensuring clear and effective communication throughout the organization.
• Organize meetings, internal and external events, as well as training activities, ensuring proper planning and execution.
• Manage office correspondence and external communications, maintaining professional relationships with third parties.

Policy and Procedure Compliance

• Ensure the implementation and compliance of corporate policies within the office, aligning with best practices and current regulations.
• Develop and update procedure manuals, guides, and policies as needed by the company.
• Ensure compliance with legal and safety regulations, maintaining a secure and compliant work environment.

Executive Support

• Provide administrative support to senior management, including the preparation of reports, presentations, and other relevant documents.
• Manage schedules, organize travel arrangements, and prepare itineraries for executives and team members.

Human Resources Support

• Serve as the initial point of contact for new hires, ensuring a positive onboarding experience.
• Organize and coordinate the delivery of materials and resources to the team.
• Introduce new employees to the office facilities and assist with onboarding and offboarding processes.
• Assist in drafting and updating the employee handbook.

Requirements:

Languages

• English (mandatory)
• Spanish (mandatory)
• Any other language is a plus.

Benefits

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and inclusive work environment
• Access to the latest design tools and technologies
• Regulated working hours and work-life balance
• Mac Book and any other pieces of equipment required
• Intensive working hours during July and August
• Collaboration with an international, young and dynamic team
• Family friendly company.