Ukraine Job Openings
Nestle Operational Services Worldwide SA
Personal Assistant and Events Specialist
FULL TIME
September 9, 2024
Full-time on site or hybrid
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to the Center Head and assist Communication team in event management.
You are:
- Highly organized
- Experienced in managing big amount of information in a constantly changing environment
- Ready to work closely with NBS Lviv Center Head and Leadership Team as well as other key stakeholders
- Confident in English on Upper-intermediate level (both written and verbal)
- Ready to work from Lviv office 100% ad-hoc: during on-site / hybrid events and Center Head presence
With you we will do:
- Active agenda management: Efficiently manage Center Head’ calendar and schedule appointments, meetings, and events
- Accept, challenge, refuse invitations: Evaluate and respond to invitations
- Meeting preparation: Coordinate and schedule slots for meeting preparation, ensuring necessary materials are available
- Minutes taking and agenda coordination: Attend meetings, take minutes, and assist in coordinating agendas
- Stakeholder network management: Maintain and update a comprehensive stakeholder network.
- Travel organization and claims management: Arrange travel logistics and manage expense claims.
- Administration of tickets for trips: Handle ticket administration for Poland/Ukraine trips
- Presents for all employees (including newcomers, maternities): Coordinate and arrange presents for employees on various occasions, such as birthdays, work anniversaries, and maternity leaves.
- Event management: drive planning and organizing various events, including offline, online, and hybrid events. This may include coordinating logistics, managing invitations, and ensuring smooth execution.
What’s in it for you:
- Advanced Understanding of Business Environment while working closely with NBS Lviv Center Head
- Boost for your organizational and basic project management skills
- Participation to events ideation and organization
How we will proceed:
You send us your CV HRBP contacts relevant applicants Interview with Communication Lead Interview with Center Head Job Offer communication to the Finalist First working day
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