Ukraine
Kharkiv
KEY AREAS OF ACCOUNTABILITY:
Buying:

• Execute operational procurement activities, including receiving and processing purchase requisitions to meet business and program requirements.
• On-time and efficient processing of purchase orders, contracts, invoice processing and procurement documents in line with organizational policies.
• Proceeding the single and simple quotation processes, ensuring transparency and compliance with procurement procedures.
• Timely issuance of purchase orders and follow up with suppliers to ensure delivery schedules are met.
• Monitor and track purchase orders from issuance to completion, ensuring that all required documentation is in place and deliveries are on time.
• Support the SC officer in dealing with operational challenges related to procurement, including delivery issues and payment delays, and escalate unresolved matters as necessary.
• Update procurement tools and templates, including procurement trackers, databases, and vendor records.
• Support requisitioners and approvers in the use of procurement systems, including Pro Save, and ensure supplier and catalogue setup is accurate and up to date
• Monitor vendor performance, ensuring compliance with procurement agreements and organizational safeguarding policies.

Reporting

• Support the SC officer in submitting timely reports on all aspects of procurement and KPI management.

Support audit review for both internal and external audits.
QUALIFICATION:

• University Degree in a related field.
• Diplomacy, tact and negotiating skills.

EXPERIENCE AND SKILLS
Essential

• 1-2 years’ experience in Logistics/Soursing/Buying activities;
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Good experience in Procurement.
• Ability to keep clear and concise records.
• Commitment to SCI child safeguarding policies, equal opportunity and gender policies.
• Commitment to humanitarian principles and with the aims and objectives of SCI Ukraine

Desirable

• Previous work experience, ideally with non-governmental organizations would be an advantage.
• Logistics training or qualification an added advantage.
• Good written and spoken English and Ukrainian as required.

Experience of supervision of staff and good team work (integration).


SKILLS AND BEHAVIOURS (SCI Values in Practice ):
Accountability:

• Holds self-accountable for making decisions, achieving and role modelling Save the Children values.
• Ability to work in managerial environment to maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages their colleagues to do the same
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to follow and how to ensure effective cross-boundary working.
• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
• Invests time and energy to actively self-development to full potential, and to build the organisation’s capability for the future.

Creativity:

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.
• Implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
• Proposes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence.
• Displays consistent excellent judgement.

Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.