United Kingdom Job Openings
Mullen Coughlin LLC
Administrative Assistant (UK)
London
FULL TIME
November 18, 2024
- 4+ years of experience as a practice assistant or legal secretary.
- Knowledge of legal terminology, legal documents and legal processes.
- Strong computer proficiency in the use of MS Office, document management, and database software.
- Excellent communication skills, written and verbal.
- Strong proofreading skills.
- Superior organizational skills including filing, communication triage, and proactive calendar management.
- Time management skills and ability to work independently as well as with a team
- Ability to display discretion when dealing with sensitive and confidential information.
- Strict adherence to Firm protocol with regard to case management.
- Regular predictable attendance
- Private Medical
- Private Pension
- Life Assurance
- Income Protection
- Paid Holiday above the statutory minimum
- Paid Maternity and Paternity Leave
- Technology Allowance
- Hybrid work schedule
- On a day-to-day basis, works under the direction of attorneys to whom the Assistant is assigned.
- Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and time sensitive specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.
- This position supports multiple attorneys as primary assignments and provides back-up secretarial assistance to other attorneys as assigned.
- Intake new cases, open and close files.
- Document and assist attorney in meeting critical deadline driven management of case work.
- Draft and finalize professional correspondence and meet deadline driven responses to regulatory agencies.
- Independently composes and drafts routine cover letters and documents.
- Proofreads documents and checks for appropriate formatting, spelling and grammar.
- Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
- Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
- Maintains paper and electronic files in compliance with internal policies.
- Performs routine filing and retrieves files as needed.
- Prepares expense reimbursement and disbursement requests.
- Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports
- Directly communicate with internal and external customers.
- Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
- Other tasks as reasonably assigned.
Mullen Coughlin UK is not accepting resumes from search firms for this position.
Relocation assistance is not provided for this position.
Applicant must be authorized to work in the United Kingdom.
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