Job Summary
We are seeking an Administrator to join our team and provide essential support to the Executive Assistant and maintain a proactive administration and reception service for the company. The ideal candidate will be proficient in various administrative tasks and possess excellent organisational skills.
Responsibilities

• Act as the company receptionist and greet and manage visitors and deliveries.
• Manage the admin inbox and answer the main company telephone line.
• Vehicle log management, V5, Tax, MOT, servicing etc.
• Complete driver checks across the business.
• Liaise with ICT provider to resolve IT issues, order new/replacement IT equipment, set up and manage ICT accounts.
• Day to day administration of insurance including updates, claims, organising repairs, temporary hire etc.
• Source and order Personal Protective Equipment (PPE) and manage issue and return of PPE.
• Maintain the appearance of the reception and surrounding areas.
• Manage mobile phone contracts, data, and devices.
• Ensure all facilities consumables are maintained and ordered when needed inc. water, toilet roll, refreshments, stationery.
• Organise and book training, accommodation, travel, meeting rooms as required by the business.
• Undertake facilities checks e.g. legionnaires, meter readings MADP/EREL.
• Maintain pipeline inspection records.
• Monitor and order fuel for the company.
• Support the induction of new starters in conjunction with the HR team (including Right to Work checks, uniform/PPE, ordering of new equipment).
• Monitor the sign out and in of equipment.
• Act as administrator for systems such as Procurement Express (with support from the Finance Manager), Sign In App, Gates etc.
• Produce weekly reports for KPIs.
• Create purchase orders, delivery notes, source product and contractors, set up new suppliers and accounts with support from relevant areas of the business.
• Act as support to organise, book and record sample analysis using Smartsheet.
• Provide administration support for all departments where required.
• Provide cover for the Executive Assistant in their absence.

The duties listed are not exhaustive and may be varied from time to time as dictated by the changing needs of the Company. The post holder will be expected to undertake other duties as appropriate and as requested by their manager and the business.
Professional Profile

• Previous experience in as an administrator or similar role is preferable
• Customer Service skills
• Excellent telephone manner
• Confident with a positive outlook
• Relationship building
• Proficient in Microsoft office, in particular good Excel and Word skills
• Numerate
• 5+ GCSEs grades 4+ or equivalent, including Maths and English Language

Personal Profile

• Able to work effectively in a cross functional team.
• Open to learning new skills and taking on board feedback from stakeholders.
• Comfortable building relationships internally and externally.
• Ability to solve problems and implement effective solutions.

Working hours
40 hours per week
Monday to Friday, 08:30 to 17:00 with 30 min break.
Job Types: Full-time, Permanent
Pay: £23,795.20 per year
Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Application question(s):

• Do you have previous experience as an administrator or in a similar role?

Education:

• GCSE or equivalent (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person