Administrator / Health and Safety Advisor
We are recruiting for an administrator to work from our offices / workshop at Woolpit Business Park, Suffolk (IP30 9UP). Occasional site visits may also be required in this role and would suit applicants with a health and safety background, or keen to develop these skills.
You will be working with the Managing Director, Project Managers, Supervisors and other employees to ensure health and safety, training, quality, compliance, and project documentation are in place, along with other general administration duties involved in the running of a growing company.
Your responsibilities will include:

• Dealing with enquiries
• Maintaining electronic project files using software such as Work Flow Max.
• Creation of job documentation
• Obtain quotations for materials
• Creation of purchase orders for materials from our suppliers
• Booking in of delivered materials and their certificates to the relevant job files.
• Invoicing and processing on accounting software
• Process employee timesheets and record hours against project timelines for future benchmarking.
• Maintain training and welder qualification records
• Monitor project costs.
• Produce QA packs for our records, and our clients where required
• Prepare documentation for safety and quality audits
• Monitor PPE stocks and order from our suppliers
• Safety surveys and inspections
• Any other duties as required
• Administration of apprentice training and liaison with colleges

Required skills:

• Organised and thorough with a high attention to detail
• Highly skilled using MS office products
• Excellent interpersonal and written communication skills
• Experience with Xero and book keeping duties.
• Experienced or keen to develop Health and Safety compliance skills.
• Some understanding of project running and QHSE processes

Desirable:

• Experience in a similar role in an engineering company
• Health and safety training (IOSH/NEBOSH)
• First Aider
• Full UK driving licence

Clarke Welding Services Limited is a long-established welding, pipefitting and fabrication company that supplies coded welders, fabrications, maintenance support and new installation projects to many of the largest companies in the area.
This role is advertised as full time and our normal working hours are 7.30-16.00 Monday to Friday, however this could be negotiable based on personal circumstances.
This role also has opportunities for additional training such as First aid at work and NEBOSH National General Certificate for suitable applicants.
Salary: £28k DOE for full-time (40hrs)
Holiday: 25 days + Bank holidays (for full time, 40 hours per week)
Job Type: Permanent
Pay: £28,000.00-£30,000.00 per year
Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Woolpit, IP30 9UP: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person
Application deadline: 15/11/2024
Expected start date: 18/11/2024