United Kingdom Job Openings

Ministry of Defence

Defence Digital Programme Support Officer

London

FULL TIME & PART TIME

November 1, 2024

Details

Reference number

376447

Salary

£28,300

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Executive Officer

Contract type

Permanent

Business area

MOD - Strategic Command

Type of role

Project Delivery
Other

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

MOD Main Building, Whitehall, London, SW1A 2HB

About the job

Job summary

Defence Digital ensures our Armed Forces remain among the most technologically advanced in the world. We do this by putting innovative and effective technology into the hands of over 200,000 users, from the boardroom to the front line.
We lead on cutting-edge data science, automation, and cybersecurity at scale. Our mission goes beyond the battlefield by leading humanitarian efforts and driving digital innovation that impacts lives across the globe.
Defence Digital forms part of Strategic Command which manages the MOD’s joint capabilities for the Army, RAF, and Royal Navy.
Watch our video to see what we do at Defence Digital!
Passionate about using your skills to make a critical difference? Your next career move could be here!
This position is advertised at 37 hours per week.

Job description

Defence Digital is an exciting and dynamic place to work. We offer employees the opportunity to develop within their role and progress through the organisation via a number of Learning and Development opportunities and activities.
Our work is varied, interesting and most importantly it's impactful. You will be responsible for Supporting the Programme Delivery Manager and wider team to help with the control and processing of information, maintaining oversight of projects on behalf of the Senior Responsible Owner of the programme.
We are a friendly, diverse, and inclusive team of upbeat and creative individuals and welcome those who can bring their talents and new perspectives to the team. You will work to provide assurance that projects are being delivered with a focus on performance, cost, and time across the programme.
It is crucial that you have strong organisational and information management skills and can work to tight deadlines. Communicating effectively is an integral part of how we do our job, and therefore having a high standard of interpersonal skills and ability to work as part of a multi-disciplinary team, is vital in this role.

Person specification

Responsibilities:

Supporting the programme team with handling visitor access requests onto site, including meeting and greeting visitors when required.
Process and manage requests for access and registrations relating to the department IT system administration and maintaining user access lists across the programme, maintaining, and assuring records are up to date.
Assist with and maintain appropriate systems to enable effective planning and scheduling of the programme.
Assist in maintaining project controls and in producing project and programme reports for and on behalf of the Programme Delivery Manager and wider team.
Responsible for project and programme file management using robust version control.
Coordinate key project and programme meetings and provide secretariat support.
Assist with maintaining the stakeholder log for internal and external stakeholders. Act as the focal point for programme responses to external or internal requests for information.
Assist with the monitoring of programme spend and contribute to the compilation of budgets.
Assist with and maintain risk and issue logs relating to the programme, escalating as appropriate.

Essential Criteria:

Experience in use of Office collaborative tools, i.e., Share Point, Excel, MS Teams.
Knowledge and understanding of Project Management processes.

For further information on the role and responsibilities, please refer to the Project Delivery Capability Framework: Project Delivery Capability Framework - GOV.UK (www.gov.uk).

Behaviours

We'll assess you against these behaviours during the selection process:

Leadership
Working Together
Managing a Quality Service
Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

Change Control
Knowledge Management

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £8,198 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

An environment with flexible working options
A culture encouraging inclusion and diversity
25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
Ability to roll over up to 10 days annual leave per year
In addition to 8 public holidays per year you will also receive leave for HM The King's birthday
Minimum of 15 Days Special Leave in a rolling 12-month period to for volunteer military or emergency service reserve commitments
Special Paid Leave for volunteering up to 6 days a year
Enhanced parental and adoption leave
Employee Assistance Programme to support your well-being
Most sites have good travel links with free car parking; many also have other facilities such as a Sports & Social Club and Gyms
Benefit Pension Scheme: Civil Service pension
Please see Benefits link for more info: Civilian Discover My Benefits (mod.gov.uk)

Equality and Diversity
Our people are at the heart of everything we do at Defence Digital. It’s vital that our workforce reflects the diversity of both our audience and the wider society in the UK, so we’re proud to be an equal opportunities employer and we actively seek candidates from diverse backgrounds and communities. We also recognise the importance of a good work life balance, so we do everything we can to accommodate flexible working, including part-time and job shares for all our roles. Please let us know in your application or at any stage throughout the process if this is something you want to explore.
Professional Framework Statement
Defence Digital operates an organisation model in which every individual belongs to a Government Profession. The successful applicant will be posted into one of the defined Government Professions on Standard Terms of Reference for the grade. Defence Digital reserves the right to move individuals between roles, within their allocated profession, to meet the needs of the business and in support of agile resourcing. Within Defence Digital each profession is led by a Professional Head of Community who will lead professional development and support the Continuous Professional Development path for their group.
Learning & Development
In Defence Digital we have a strong learning and development ethos, supporting you to fulfil your potential by providing:

Learning and development tailored to your role
Professional and Personal Development of skills
Access to thousands of training courses through Civil Service Learning, some free or paid by MOD
Ability to obtain industry recognised qualifications supported by MOD

Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

At Defence Digital we are replacing a personal statement with evidence-based questions. This change allows you to better showcase your skills and expertise directly relevant to the role, ensuring a fairer and more efficient recruitment process. We believe this will give you the best opportunity to demonstrate your qualifications and strengths.
The answer to each question should be no longer than 500 words. Your CV and evidence-based questions will be scored 1-7 and will assess your suitability to be invited to interview.
To apply please complete the CV template provided on the CS Jobs dashboard, ensuring it highlights your relevance to the essential criteria. Your CV will be scored against the essential criteria, listed within the job advert.
Evidence Based Questions:

Describe how you prioritise your work?
Describe your experience of working with various stakeholders.

Please find below, a link to our video which gives you helpful tips and guidance on the CS Jobs application process:
Watch: How to apply on CS Jobs: Guide and Tips
At interview, you will be assessed against the following Success Profiles:
Behaviours

Leadership
Working Together
Managing a Quality Service
Delivering at Pace

Technical Skills

Change Control
Knowledge Management

Please refer to the Technical Skills - Framework Project Delivery Capability Framework - GOV.UK (www.gov.uk)
Please note that the sift will take place W/C: 18/11/24, with interviews taking place, W/C: 25/11/24 and being held face to face at: MOD Main Building, Whitehall, London, SW1A 2HB. Please note, that these dates may be subject to change, depending on the volume of applications we receive. We will try and offer as much flexibility as we can, but it may not be possible to offer alternative dates for interviews or assessments.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCiv Pers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name :

Defence Digital Talent Acquisition Team

Email :

UKStrat Com DD-HR-Talent Acq Del@mod.gov.uk

Recruitment team

Email :

DBSCiv Pers-Resourcingteam3@mod.gov.uk

Further information

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