About Us
Welcome to Galeta Bakery!
We are a fast-paced pioneer in premium bakery products across London and the UK. Known for quality, innovation, and a rich selection of artisanal goods, our products are a staple in prestigious locations including the likes of Curzon, Tate, Selfridges and cutting-edge restaurants, cafes and coffee shops throughout the UK.
About the Role
We’re seeking an experienced Executive Assistant (EA) to provide top-tier administrative support to our owner and the MD of Galeta Bakery.
In this pivotal role, you’ll manage cross-departmental communications, organise schedules, and ensure the executives day-to-day operations are seamless.
Your responsibilities will include handling diary and email inboxes, incoming enquiries, scheduling meetings and taking minutes, arranging travel, and preparing and maintaining documentation.
You will also be involved in supporting the owners with his other businesses.
If you have a proven track record as an EA/PA, exceptional organisational skills, are able to join the dots and be the conduit between departments, and are adept with handling sensitive information discreetly, we invite you to apply.
What we need:

• Willingness to be adaptable and undertake a broad variety of tasks – often simultaneously and with speed, accuracy and dexterity. Deeply resourceful.
• Go above and beyond to be of service to the team and clients.
• A can-do attitude – not afraid to put your hand up and get stuck in. Can hit the ground running.
• Incredible eye for detail. Accuracy-obsessed.
• Excellent grasp of the English language, both verbal and written.
• Full of confidence, energy and fun but trustworthy and reliable.
• Passionate about the EA/PA role.
• Exceptional emotional and relationship intelligence.
• Ability to manage relationships skilfully.
• Happy working with others and by yourself.

Responsibilities

• Act as point of contact for the owner and MD with internal and external employees/stakeholders/clients.
• Monitor and manage inboxes, prioritising and flagging emails as appropriate.
• Manage diaries, schedule meetings and appointments, prepare necessary documentations and provide reminders.
• Book and manage travel arrangements.
• Support all departments in administrative and operational aspects of the business as required. Set up team days and support with catering. Maintain an overview of the whole organisation’s workings and proactively jump in to assist or challenge.
• Create and manage all support systems that enhance business effectiveness e.g. shared filing systems, calendars, databases, CRM, Slack, Google Docs etc.
• Produce reports, presentations, and briefs as needed.

Requirements and skills

• At least 5 years of experience as an Executive Assistant to a senior executive/multiple executives.
• A genuine enthusiasm for the EA/PA role.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Empathy and a sense of humour.
• A qualification as an EA/PA is advantageous.

Why Join Galeta?

• Impactful work in a growing company.
• A culture of innovation and excellence.
• Work with a dynamic team in lovely offices in Farringdon.
• Part of an environmentally driven company with strong sustainability manufacturing credentials.

Apply Now
Please submit your CV and a cover letter detailing your suitability for the role. We look forward to hearing from you.
Job Type: Full-time
Pay: Up to £50,000.00 per year
Schedule:

• Monday to Friday

Ability to commute/relocate:

• London, EC1M 6BF: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• What key attributes do you think make you a stand-out EA?
• How would you approach prioritising multiple demands from multiple managers all with the same deadline?
• What excites you about being Galeta's EA?

Experience:

• Executive Assistant/Personal Assistant: 5 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person
Application deadline: 21/10/2024
Expected start date: 21/10/2024