Job Summary
Rubies’ is the world's largest costume manufacturer and boasts a prestigious portfolio of major licenses including Warner Brothers, Star Wars, Marvel, and Hasbro.
We are a dynamic and well-established company, introducing a newly created HR function to support our UK and European operations. The department will operate as a shared service to deliver efficient and effective HR administration across the group. This is an exciting opportunity to join the team at its inception and contribute to shaping the delivery of services.
Reporting to the HR & Payroll Manager, this role is based in Leeds to support the administration of HR and payroll activities. This role will handle the majority of HR administration for our UK workforce, while also assisting with payroll administration and supporting across the group. The role offers hybrid working, with a minimum of three days in the office each week, and occasional travel to company and affiliate sites in Liverpool and Lincolnshire.
This role would suit someone looking to develop their HR career who is eager to learn, assist and grow within a supportive team.
Note: There is limited parking space available at our Leeds’ sites and these cannot be guaranteed upon joining the Company, however sites are within easy access of public transport links in Leeds city centre and this should be considered a requirement unless otherwise confirmed.
Duties

• Maintain accurate employee records using the Company’s HR platform, including details of new starters, leavers, and contract updates.
• Support the onboarding process, such as preparing offer letters, contracts, and right-to-work documentation.
• Support Line Managers with HR tasks such as absence management, ensuring absence is correctly recorded and reported on to the HR & Payroll Manager.
• Assist with administrative tasks, such as updating policies and procedures, issuing announcements and supporting with reasonable business activities.
• Prepare HR and payroll reports, as directed by the HR & Payroll Manager.
• Act as the first point of contact for routine HR questions, escalating more complex issues when needed.
• Provide administrative support during disciplinary and grievance procedures.
• Contribute to employee engagement initiatives and company events.
• Assist the HR & Payroll Manager with basic payroll administration, and the resolution of payroll issues.
• Participate in improving HR and payroll processes.
• Any other reasonable ad-hoc request as needed by the business.

Requirements

• Previous experience in HR and/or payroll administration, preferably within a shared service or multi-site environment.
• Strong administrative skills, with a high level of attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office, particularly Excel, and experience with HR or payroll systems.
• Ability to work independently, managing multiple tasks effectively.
• Willingness to travel occasionally.
• Experience working with managed payroll providers is desirable but not essential.

What We Offer

• Competitive Salary.
• Hybrid working arrangement with a minimum of 3 days per week on-site.
• Opportunities for training and development.
• 25 days annual leave plus bank holidays.
• Life insurance.
• Company pension.
• Employee discount.
• Company events.

Job Types: Full-time, Permanent
Pay: £27,000.00-£30,000.00 per year
Benefits:

• Company events
• Company pension
• Employee discount
• Life insurance
• Store discount

Schedule:

• Day shift
• Monday to Friday

Experience:

• Human resources: 2 years (preferred)
• Administrative: 3 years (preferred)

Language:

• Spanish (required)
• Catalan (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: Remote