Are you looking for a supportive and vibrant place to work? Windeatts LLP, a well-respected and established law firm based in Totnes, offers an excellent opportunity to join our Family Law team as a Legal Assistant. Whether you’re experienced in legal administration or eager to develop your skills in a focused environment, we welcome you to be a part of our team!
Why Windeatts?
At Windeatts, we believe in fostering a friendly, collaborative, and inclusive workplace. We are committed to professional growth and work-life balance. Working hours are full-time (35 hours/week). With a permanent role after a six month probation period, you'll be set for a rewarding career.
Your Role:
You will play a vital part in our Family Department, assisting with file management, client communication, and administrative tasks. Your organisational skills, positive attitude, and IT proficiency will contribute to the smooth running of the department.
What You’ll Gain:

• A welcoming, supportive team led by Heather Davis, Head of Family Department.
• The chance to develop your skills in legal administration.
• Participation in firm-wide activities and events that make Windeatts a great place to work.

Ready to take the next step in your legal career? Join us at Windeatts, where your work makes a difference!
Apply today!
Main tasks/Accountabilities
Administrative support for all departments:

• Identifying and locating open but dormant files and taking steps to close them, liaising where necessary with the Fee Earner responsible, advising on time or financial balances and any outstanding work. Dealing with formal file closing and archiving where necessary.
• Identifying and locating archives shown as booked out to individual Fee Earners and updating databases where necessary.
• To provide cost effective administrative and secretarial support to all departments.
• The jobholder is not designated as a matter handler for file review purposes and does not therefore have her/his own file caseload.
• Deal wherever possible with routine client enquiries and communications.
• Manage the collation of matter start and matter completion data.
• Co-ordination of the key dates reminder system.
• Participation in marketing activities whether on a firm-wide, departmental or office basis.
• Attendance at all staff meetings where required with contributions made at and subsequent to such events.
• To respond to all work related internal emails where required to do so within 24 hours.
• To become fully familiar with the staff handbook and to comply fully with the practice rules and procedures provided therein.
• Any other duties as directed by the Partners.

Person Specification

• An understanding of general legal processes and file management, and a basic understanding of solicitors accounts rules.
• General IT skills. Good file management, word processing, use of spreadsheets and databases, e-mail and use of third party databases/portals online.
• Organisational skills for file and deeds storage.
• Typing using a transcriber (Audio-typing).
• A friendly and polite telephone manner.
• Ability to work as part of a team, have a sense of responsibility and a positive attitude.

Job Types: Full-time, Permanent
Pay: From £21,000.00 per year
Benefits:

• Additional leave
• Bereavement leave
• Company events
• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• Sick pay

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Work authorisation:

• United Kingdom (required)

Location:

• Totnes TQ9 5NW (preferred)

Work Location: In person
Application deadline: 24/10/2024
Reference ID: Win2024006
Expected start date: 01/11/2024