Personal Assistant/Secretary to the Managing Director

We are currently looking for an experienced personal assistant who will work on behalf of the Managing Director. This role will involve a plethora of different responsibilities, with a strong sense of independent, self-motivated working. You will work and communicate with a large variety of staff; from Sales Executives to the Board of directors, prioritizing the needs of the Managing Director.

About the business

• Provide full administrative support to Managing Director and assist in administrative duties for Board of Directors.
  
• Manage and prioritise appointments and meetings; diarising for the Managing Director.
  
• Overseeing and managing the ordering and distribution of uniform, stationary and other relevant supplies.
  
• Time/note keeping during meetings.
  
• Attending reviews where necessary.
  
• Archive documents in line with D M Keith standards as well as adhering to legal policies and procedures - maintaining an organised, structured database.
  
• Assisting in the organisation of company wide events, such as the Christmas party.
  
• Plan, diarise and set up for any relevant meetings.
  
• Time keeping for the managing director to ensure smooth scheduling for the Managing Director and the board of directors.
  
• Overseeing and managing the ordering and distribution of uniform, stationary and other relevant supplies.
  

• Strong time keeping skills.
  
• Excellent written and verbal communication skills.
  
• Ability to multi task whilst maintaining high standards.
  
• Computer literate.
  
• Fast and accurate typist.
  
• Organised and efficient.
  
• Keen eye for detail.
  
• Demonstrates a positive and proactive attitude and approach to working.
  
• Trustworthy.
  
• Previous experience managing multiple diaries.
  
• Diligent.
  
• Confident- Expected to work closely with the Managing Director and other senior staff across all Groups.

• A competitive salary to be discussed upon application.
  
• 30 days annual leave, including 8 Bank Holidays, increasing with length of service.
  
• Preferential rates for servicing and repairs on your family and friend’s cars.
  
• A workplace pension scheme.
  

Working hours that are 5 days a week, 9:00- 5:30 with a 30 minute break.