Job Overview:
As the first point of contact for all visitors to site, you will be friendly, engaging with an aptitude for managing a variety of tasks. The role is an exciting opportunity that will allow you to use your initiative and knowledge to work as a team to support the administration and operational services within Inter Scientific.
About us:
Inter Scientific offer innovative solutions to ensure that our client’s products are compliant with regulations, directives and standards. We work with both businesses big and small and operate on a global scale, with offices in the UK, USA, EU and Middle-East.
Our mission is to make regulatory compliance as straightforward as possible, allowing our clients to unlock global markets. With our combined analytical and regulatory services, we offer a single point solution for product compliance and deliver the best service by collaborating with our clients to put them at the centre of our expertise and knowledge. We strive to exceed our client needs and expectations in everything we do, which is why client satisfaction at the core of our business.
In order to achieve this, operate an Integrated Managment (IMS) based on the internationally recognised standards; ISO 9001, ISO 14001, ISO 27001, ISO 17025 and Good Manufacturing Practice (GMP).
Our values:
Quality
Embodied in every aspect of our work. Our systems are certified by the British Standards Institute (BSI) and the MHRA to international standards for Quality Management. Our commitment to quality comes from the top of the organisation and is prevalent in every aspect of our work.
Professionalism
Is central to the services we provide to our clients. We work hard to ensure that we provide specialist knowledge, competency, and accountability throughout all of the work we undertake.
Integrity
Our clients trust us with their business. From our stringent laboratory procedures to our submissions to regulatory bodies, our clients have peace of mind knowing that we will do the right thing by them, under all circumstances.
Ethics
Scientific regulatory affairs are underpinned by the ethical approach of the scientists and professionals working in this field. We are committed to upholding moral principles and working with our clients safety and improve public health.
Our people underpin these values and we are committed to making Inter Scientific a fantastic place to work. We aim to retain and employ top talent and develop grassroots, provide opportunities for young people and offering apprenticeships.
What you’ll need:
· Previous experience in a receptionist or administrative role preferred
· Strong organizational skills with the ability to multitask and prioritize tasks effectively
· Excellent phone etiquette and communication skills
· Proficient in computerized systems, including data entry and typing
· Knowledge of clerical procedures and office management practices
What you’ll get from us:
· Competitive salary
· Support and guidance from expert colleagues
· Hybrid working arrangements in our state-of-the-art, brand-new facility
· Eligibility to enrol in the company profit related bonus scheme
· Eligibility to enrol in the company health cash plan
· Company pension
Responsibilities:
· Providing an efficient and effective reception service, greeting and welcoming visitors in a professional and friendly manner
· Answering internal and external telephone calls, directing these as appropriate, taking messages, and providing information as needed
· Receiving visitors and providing onward direction
· Informing Company employees are notified of visitors
· Issuing visitor passes and ensuring security authorisation is in place
· Keeping reception area tidy
· Ensuring Company car park rules are adhered to.
· Responsibility for implementing and maintaining an effective booking in system for all deliveries to site, including samples.
· Assist with administrative tasks such as filing, photocopying, and scanning documents Assist in editing vape images for company projects such as Vape Aware
· Manage company mailbox’s
· Assist in keeping the databases up to date by inputting data and manage those responsible.
· Update company notice boards monthly, gathering input and detail from other departments
· Assisting the digital, security and insight team members in their responsibilities and team tasks
· Issuing visitor passes and ensuring security authorisations are in place
· Responsible for all goods in services including handling and communicating all deliveries and recording all required documentation.
· Notification of Laboratory sample arrival.
· Booking in, labelling and managing storage for all samples.
· Arrange and co-ordinate sample return
· Responsible for house-keeping and general organisational aspects of the good in room.
· Responsible for sample location and tracking across good-in.
· Ordering of non-critical lab equipment such as test samples and consumables.
Equality Statement:
Inter Scientific is an equal opportunities employer and we welcome applications from all suitably qualified persons regardless of their sex; religious belief, race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.
Important Information
STRICTLY NO RECRUITERS
We reserve the right to close this advert at any time.
Due to the large number of applications, we are not able to provide feedback on all applications
Applicants must, at the time of applying, have the correct right to work documentation for the United Kingdom
We conduct anonymous or "blind" reviews of applications or resumes without attaching names or identifiable characteristics
Job Types: Full-time, Permanent
Pay: £24,000.00-£25,000.00 per year
Benefits:

• Additional leave
• Bereavement leave
• Casual dress
• Company car
• Company events
• Company pension
• Health & wellbeing programme
• On-site parking
• Sick pay
• Transport links
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person