Location of Role: Chelmsford

Advert Closing Date: 26/09/2024

Starting Salary: £24,921.00 (pro-rata for part-time vacancies)

Part/Full Time: Part Time

Contract Type: Permanent

Working Pattern: Mon-Fri

Weekend/Evening Working: No

An opportunity has arisen for enthusiastic and energetic person, committed to delivering exceptional levels of customer service, to join our dedicated team undertaking the role of Senior Leadership Team (SLT) Secretary. There is one part time (30 hours) permanent position based at Essex Police Headquarters, located in Chelmsford.

We welcome all applications and would ask all new employees to help support our directive to be a fair, open and inclusive employer, as well as ensuring our ongoing commitment to diversity and inclusion for all.

The role

You will be providing a full range of services, including but not limited to: minute taking and typing from audio and/or notes of meetings, drafting letters, diary management and liaising with both internal and external customers.

You will often be required to work independently but also as part of a team in a pressurized environment and will need to organise and prioritise your own workload.

The demands of the SLT you will be working for can be fluid and dynamic, therefore you must be able to evidence a high level of flexibility and decision making in order to prioritise and adjust workloads to meet deadlines.

As a first point of contact for your SLT and a representative of Business Services, you must have effective communication skills, self-confidence and a good telephone manner, providing quality customer service at all times. Initiative and judgement to respond to and deal with problems sensitively as they arise without the need for support are also essential.

It is necessary you are proficient in a range of IT products including Word, Excel, Microsoft Outlook (diary management) and preferably One Note/Power Point. You will be able to produce documents to a high standard always ensuring accuracy. Audio-typing skills and shorthand will be an advantage, together with a high standard of grammar.

Applicants will need to provide evidence of the following essential skills and experience within the reason for application:

The ability to work on your own initiative and also with others

The ability to manage and prioritise conflicting demands

Previous experience of minute taking/recording of meetings and actions

Proficient use of MS Office information technology packages

In addition, it would be desirable to evidence:
Experience of managing and supporting diary events

Evidence of using Share Point and Power Point

Knowledge of the Police environment and policy

What we offer you:
The opportunity to work from home for 40% of your working week (subject to review)

Enrolment into the Local Government Pension Scheme

24 days annual leave per year (pro rata for part time) increasing with service

Discounts at a variety of shops and restaurants

Discounted excursions via our Sports and Social Association

Unique working environment supporting the delivery of policing services in the County

Access to Health and Wellbeing Services and Facilities

Free car parking at some locations

Successful applicants for this role will be defined as an; Office based agile worker. Essex Police offer agile working which allows some flexibility in terms of work arrangements. Due to the operational nature of this role, it will be predominantly office based within an office-based team. Some travel may be required to other police sites to discharge duty.

Essex Police offer incremental increases within this salary band, therefore the salary for this position will rise to a maximum of £27,351.00.

All of our posts require a level of vetting and security clearance. During the recruitment process you will be sent vetting information forms to complete.

Kent Police and Essex Police welcomes applications regardless of age, disability, gender reassignment, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, sex, or employment status.

Please let us know if you require extra support at any stage of the application process, or for further information regarding this position, please email us at recruitment.business.services@ecis.police.uk stating ‘Application Support and Adjustments’ in the title of your email. Alternatively, you can call us on 01245 452833.

Where appropriate we will make adjustments to the selection process, working arrangements and/or the working environment provided it is reasonable in all the circumstances to do so.

This post is open to:
British Citizens
Members of a European Economic Area (EEA) state who hold settled or pre-settled status under the EU Settlement Scheme.

Commonwealth citizens or foreign nationals (who are not British citizens or European Economic Area (EEA) state members) who have leave to enter or remain in the United Kingdom for an indefinite period that is free from restrictions.

All applicants (except those who have been serving abroad with the British Armed Forces) must have lived in the UK continuously for the past three years.

Essex Police and Kent Police are an equal opportunities employer. Communications may be recorded for monitoring purposes.

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