Apply for Administrative Assistant Role at Northern VA Community College

United States Job Openings

Northern VA Community College

Administrative Assistant

PART TIME

October 24, 2024

Posting Summary

Working Title

Administrative Assistant

Role Title

Admin and Office Spec II

Role Code

19012-FP

FLSA

Nonexempt

Pay Band

Position Number

280W2081

Agency

Northern VA Community College

Division

NV280-VP Administration

Work Location

Loudoun - 107

Hiring Range

$18/hr

Emergency/Essential Personnel

EEO Category

F-Admin Supp

Full Time or Part Time

Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

M-F; 11:30am-5:00pm

Sensitive Position

Job Description

General Description:
This position supports the Administrative Services department by staffing the reception area and managing daily office tasks. The receptionist will provide high-level customer service to staff, visitors, students and occupants of the College’s facilities. Additionally, this position will organize and maintain filing systems for the Administrative Services department and route official requests for departmental approval.

Duties and Task include:

Overseeing the daily meetings schedule
Maintaining conference rooms, greeting guests, distributing mail and responding to email.
Departmental support will involve assisting the Office of Risk Management with obtaining and filing claim documentation, data entry, submitting work orders, submitting supply orders and payment requests, and performing electronic receiving as necessary.
Managing administrative tasks spanning a variety of departmental programs, including but not limited to risk management, leased operations, inventory and receiving.
The administrative assistant will provide high-level customer service in a professional business environment and must be comfortable utilizing a multitude of computer software programs to perform daily tasks.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSAs:

Excellent interpersonal communication skills and ability to deal tactfully with people.
Ability to build and maintain cooperative and collaborative relationships with colleagues.
Strong verbal and written communication skills.
Excellent organizational skills.
Great attention to detail.
Ability to manage time and prioritize tasks efficiently.
Proficient in emailing, typing, scheduling, note-taking and other basic administrative duties.
Basic knowledge of standard office and administrative tools and equipment.
Self-motivated individual with the ability to work independently.

Required Qualifications:

Experience working in an office environment.
Experience in Microsoft Office Suite.
Experience using Microsoft Excel to enter, organize and analyze data.
Customer service experience.

Additional Considerations

Additional Considerations:

Experience working with Virginia State procurement (e VA), accounts payable, accounts receivable processes and policies.
Proficient in spreadsheet development and utilizing advanced Microsoft Excel functions.
Experience working with Oracle-based applications, such as Peoplesoft AIS.

Operation of a State Vehicle

Supervises Employees

Required Travel

N/A

Posting Detail Information

Posting Number

WGE_2235P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

10/24/2024

Job Close Date

11/07/2024

Open Until Filled

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit our website.NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

We regret to inform you that this job opportunity is no longer available as it has expired

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