Description

Title: Administrative Support (Administrative & Fiscal Support Specialist)
Position Number: 0077485T
Hiring Unit: Career and Community Education
Location: Windward CC
Date Posted: September 20, 2024
Closing Date: October 14, 2024
Band: A
Salary : salary schedules and placement information
Additional Salary Info: Pay Band A, minimum $4,307/month
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary, one-year appointment, continuation subject to funding and program needs.

Other Conditions: To begin November 2024, temporary, continuation subject to funding and program needs.

Duties and Responsibilities

• Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in business, public administration, communication, education, social sciences, or related field and 1 year of progressively responsible professional experience with responsibilities for office management, educational program operations, or administrative assisting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of business administrative services, office management, educational program operations, or enrollment services, demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with office management or educational program operations.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of office management, educational program operations, or customer service.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

• Experience working in enrollment services or office operations for post-secondary level educational programs or workforce training programs.
• Experience working in post-secondary educational programs serving at risk, disadvantaged populations.
• Experience working with community, government, or private organizations in billing, invoicing, or collecting payments.
• Experience maintaining student and program records for education or training programs funded by private or government grants.
• Experience in effectively operating an electronic student database or record keeping system.
• Demonstrated understanding of services and support needed for preparing students for job search and employment.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:

• Resume;
• Cover letter indicating how you meet the minimum and desirable qualifications of the position;
• Transcript(s) verifying degree and coursework to date appropriate to the position. (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant; and
• Transcript(s) must be attached to receive credit for degree(s). To upload transcript(s), click on “+ Add supplemental attachment” after uploading required attachments. Applications submitted without transcripts will be reviewed based on related professional level experience and/or training.

Please REDACT references to birth date and Social Security number on submitted documents. Letters of recommendation attesting to job performance and personal character are optional. Incomplete applications will not be considered. Applications are deemed incomplete if materials are unreadable. Materials submitted become property of the College and will not be returned.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: Windward Community College Human Resources Office, 808-235-7404.

Windward Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, please contact: Human Resources Manager, EEO/AA Coordinator, Title IX Deputy for Employees at 808-235-7404; Title IX Coordinator at 808-235-7468; Section 504 Coordinator at 808-235-7472.

EEO/AA, Clery Act, ADA