Associate Director, Business Operations and Excellence Lead
Cambridge, MA
Hybrid

OBJECTIVES:
As the Business Operations and Excellence Lead, you will play a pivotal role in supporting the Strategy & Business Operations Lead in the US Oncology Business Unit (US OBU) at Takeda. This role involves assisting with the US OBU strategy and enhancing capabilities that drive Takeda Oncology’s performance and operational excellence.

ACCOUNTABILITIES:
Business Operations and Excellence Lead, is a critical role to the success of the US Oncology Business Unit and its ability to achieve strategic goals and milestones, prioritize initiatives, activate workstreams and monitor progress to maximize value and efficiencies across the organization.
This position plays a key role in the following areas:

Support Leadership:

• Acts as the primary advisor and point person for manager by activating workstreams, initiating project plans and operationalizing above brand strategies
• Help in preparing and coordinating leadership meetings, ensuring all necessary materials and information are ready.
• Provide comprehensive support in decision-making processes by gathering and analyzing relevant data.

Operational Excellence:

• Help develop and execute strategic plans, ensuring alignment with business objectives and operational efficiencies.
• Identify and implement continuous improvement ideas to streamline current processes and align with industry best practice
• Manages the US Oncology BU planning calendar in partnership with the US OBU colleagues reflecting the Brand and US Oncology key milestones
• Proactively collaborate with cross-functional stakeholders on problem-solving initiatives to optimize processes as well as handle day-to-day challenges.
• Provide project management support, including tracking key initiatives, milestones, and deliverables to ensure timely completion, working closely with different departments as CE&I Medical Affairs, Marketing, PVA, Patient Advocacy & Engagement and Finance
• Assist in cross-functional projects by coordinating efforts across various teams, ensuring all stakeholders are aligned.
• Aid in managing and improving systems, platforms, and workflows that support US OBU
• Support roles in managing meetings, events, sponsorships, employee engagements, field, and fleet services.

Leadership:

• Leads Employee Engagement Team to help shape US Oncology culture founded in collaboration, ideation and executional excellence
• Assists with leading the US OBU Leadership Advisory Group, which is a critical cross-functional group designed to advise leadership, developing ideas, share insights and advocate for change
• Proactively collaborate with cross-functional stakeholders on problem-solving initiatives to optimize processes as well as handle day-to-day challenges.
• Work as conduit to leadership and the organization by connecting with colleagues, people managers and leadership about key initiatives or ideas.

Communication:

• Keep Strategy and Business Operations Lead informed of key initiatives, developments, and progress through regular updates and reports.
• Facilitate communication between the Head of USOBU, US Oncology Leadership Team, and other key stakeholders.
• Prepare briefs, presentations, and reports for internal and external audiences as needed.

Budget Management:

• Coordinate and manage budgets and integrated project plans, ensuring fiscal responsibility and optimization.
• Assist in financial analysis and reporting to monitor budget adherence and identify areas for cost savings.
• Support the preparation of annual budget planning and mid-term financial forecasting.

Compliance:

• Ensure best practices and solutions are established to meet compliance policies and regulations.
• Monitor and enforce compliance with applicable laws, policies, and procedures.
• Assist in conducting audits and reviews to ensure adherence to operational standards and regulatory requirements.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Bachelor’s degree in business administration, marketing, or related field; Advanced degree preferred.
• Candidate should possess 6-8 years of experience in the pharmaceutical or a highly regulated industry, with at least 3-5 years in strategic planning or business operations.
• Ability to prioritize high-volume workload based on challenges and business needs, with minimal supervision, working with sense of urgency and efficiency
• Ability to navigate a fast-paced work environment and manage multiple priorities simultaneously.
• Strong project management skills with experience in overseeing complex cross-functional initiatives.
• Exceptional ability to work closely with senior leadership and provide thoughtful, data-driven advice.
• Excellent communication, presentation, and organizational skills, with a keen eye for detail.
• Proficiency in MS Office Suite (Word, Power Point, Visio, and Excel), digital tools and technologies, with knowledge of digital transformation and leveraging AI in operations being a significant plus.

TRAVEL REQUIREMENTS:
0-10%

ADDITIONAL US SPECIFIC INFORMATION:
6 - 8 years of pharmaceutical industry or highly regulated industry experience
Minimum of 3-5 years of experience in strategic planning, business operations, or a similar role

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision
• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan
• Health & Wellness programs including onsite flu shots and health screenings
• Generous time off for vacation and the option to purchase additional vacation days
• Community Outreach Programs and company match of charitable contributions
• Family Planning Support
• Flexible Ways of Working
• Tuition reimbursement

More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

#LI-hybrid

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term and/ or long-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.