Development Associate, Texas Mc Combs Red Mc Combs School of Business All Applicants 40 Non-Exempt Immediately Expected to Continue UT MAIN CAMPUS

• Data Maintenance - Maintain current information in VIP system (alumni database), solicitation tracker, and other systems, as needed, for accurate tracking of donors. Handle gift processing submissions, acknowledgment correspondence, and pledge payment records. Update and correct donor records and perform related clerical or process functions. Create fundraising reports, as needed.
• Event Logistics - Coordinate details of occasional fundraising and alumni engagement events, in national, regional, and local territories. Create invitation lists in partnership with research analyst. Coordinate outreach to invitees with gift officers across campus, as needed.
• Strategy and Development - Develop strategy with gift officers before scheduling meetings with alumni, friends, or parents of current students. Prepare donor briefing notes and talking points for multiple major gift officers including the Dean of the Mc Combs School of Business. Provide administrative support, which includes, but is not limited to: perform mail merges and filing; update donor database; have Excel knowledge and track fundraising activities for special campaigns; draft and process endowment and current-use funding pledge paperwork; process gifts; create personalized giving links. Track, manage, and establish endowments and initiatives. Assist in tracking and managing travel for gift officers, including budget projections. Assist in periodic goal setting and portfolio reviews for gift officers.
• Travel Coordination - Prepare calendars, travel documents, trip itineraries, donor collateral materials and arrange travel for gift officers. Prepare Requests for Travel (RTAs) and reimbursements, including travel, entertainment, and other miscellaneous items. Compose and prepare correspondence, reports, meeting agendas, and notes, assist with contact reports, thank you letters, and follow up materials, as requested.

• Demonstrated success in a customer service environment and the ability to manage relationships effectively.
• Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment
• Previous success managing multiple projects, assessing work priorities, as well as regular ability in meeting deadlines.
• Demonstrated proficiency in organizing and recording data.
• Proficiency with software, especially MS Word, Excel, and Outlook and comfort with learning new technologies.
• Bachelor’s degree and one year of experience coordinating or administering a program.

• Bachelor’s degree in Communications or Business. More than the required relevant experience.
• Prior experience with event planning, coordinating short courses, seminars, workshops, etc.
• Prior experience providing individualized administrative support.
• Experience with University of Texas policies, procedures, and administrative systems.

• Works in standard office conditions, in a shared office environment.
• Some evening and weekend hours may be required during peak periods and special events.
• Repetitive use of a keyboard at a workstation.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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