United States Job Openings

Executive Assistant

San Francisco

FULL TIME

September 20, 2024

Responsibilities:

Related California is looking for a professional Executive Assistant to support a team of Vice Presidents and Project Managers. This individual will be based out of the San Francisco Office. Responsibilities include, but are not limited to:

Schedule and coordinate meetings both on and offsite; manage busy calendars of appointments for up to 6 executives.
Prepare and process monthly expense reports and track reimbursements, as necessary.
Arrange travel, including airline, hotel, and car service reservations.
Act as gatekeeper and primary point of contact between internal staff and management.
Compile documents for meetings including Docu Sign routing.
Manage communication channels such as screening phone calls and drafting emails.
Communicate and notify team member(s) on updates in regards to respective projects.
Maintain filing systems and ensure the proper retention, protection, and disposal of records; manage data entry and record-keeping tasks including scanning and electronically filing mail.
Assist Office Manager with day-to-day office operations as well as administrative staff with administrative coverage as needed.

Compensation

$36.06 - $40.87/hour
Annual performance based bonus

Qualifications:

Minimum of 3-5 years of administrative experience.
Experience supporting multiple executives and working in a corporate environment.
Must have a high level of professionalism and maturity.
Excellent verbal and written communications skills.
Strong multitasking capabilities and time management, excellent organizational skills.
Proficient in Microsoft Office; strong knowledge of MS Outlook, Word, Excel, Power Point.
Comfortable in a fast-paced environment.
Bachelor’s degree required.
Notary Public certification is a plus.

Related values diversity in backgrounds and experiences. We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards.

For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at https://www.related.com/privacy-policy.

#TRC #LI-JF1#LI-ONSITE

Overview:

Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.

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