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North Carolina State University
Research Accountant
Raleigh
FULL TIME
October 16, 2024
The College of Sciences aims at creating a diverse, inclusive, and equitable working environment. This position will be expected to foster an environment that is supportive, welcoming of all groups, and abides by our culture charter’s cultural and behavioral aspirations. Please visit https://sciences.ncsu.edu/about/strategic-planning/culture-charter/ for more information on the College of Sciences Culture Charter.
The position also requires significant knowledge of, and consistently navigating all compliance issues within the University, Federal Government, and Agency guidelines, as well as communicating those compliance issues to faculty and the Accounting Technicians as needed to ensure compliant fiscal management. The ideal candidate for this position will have robust familiarity with federal and non-federal grants, fellowships, contracts, and research administration, be comfortable working as part of a team, the capacity to prioritize multiple tasks, organize and delegate tasks to the Accounting Technicians, and the capacity to solve complex budgeting and research administration problems. The role requires being proactive in reporting and project management and finding solutions to problems when compliance concerns arise.
- Responsible for college-level Contract and Grant budgetary and financial activities and post- award compliance with all federal, state, sponsor, and University regulation including periodic review, analysis, and follow-up of sponsored award activities, budget analysis, financial reporting, and project close-out.
- Management of these functions requires thorough understanding of the administrative and financial systems that capture and track award information from receipt to closeout.
- Monitor and reconcile budgets and expenditures on a regular basis to ensure financial integrity and compliance with award terms and conditions.
- Attend new award meetings with all requested parties dependent on the complexity of project.
- Prepare internal reports for management of awards including: burn rate, cost share required, cost share met to date, status of all accounts, status of closeouts, spending projections, etc.
- Attend regular meetings with researchers to review current awards, create spending projections, prepare rebudgets as needed, clarify expenditures, etc.
- Ensure budgets are accurate and loaded correctly into the financial system.
- Create all necessary project modification requests, route to the university central offices, and follow up on status until request is complete.
- Verify that all HR actions, pay compensation, and cost share have been properly set up for the correct amounts and award periods.
- Review accounting documents for accuracy and allowability, and process all grant-funded invoices, IDTs, Marketplace orders, and travel authorizations to ensure timely payment of all obligations.
- Assist with preparation of timely financial reports for submission to the agency according to the terms and conditions of the award.
- Review and analyze cost sharing/matching, property management, and procurement standards for regulatory compliance based upon award terms and conditions.
- Closeout sponsored awards:
- Reconcile the project-to-date expenditures.
- Request approval from funding agency for the carryover and re-budgeting funds.
- Prepare final reports as specified in award.
- Research and verify amount of cost sharing required to be reported.
- Conduct a final inventory of equipment and property purchased with award funds.
- Assist university central offices with any closeout-related inquiry.
All degrees must be received from appropriately accredited institutions.
- Ability to work independently as well as part of a team in an effective and efficient manner requiring minimal supervision.
- Possess excellent analytical and verbal/written communication skills. Strong attention to detail.
- Ability to work under pressure.
- Experience with grants management and federal circulars.
- Ability to assess and resolve unprecedented problems that require research and review of policy, procedures, and regulations.
- Apply judgement for problem resolutions or program requirements.
- Ability to understand and properly apply complex requirements, regulations, and concepts well enough to explain to others.
- Ability to take initiative to identify and recommend process improvements with a focus on increasing efficiency and customer service.
- Ability to mitigate/resolve situations to customer satisfaction.
- Strong computer skills including Word, Access, Excel and the Windows environment, or similar software.
- 5 years of post-award experience in the administration of sponsored awards or a Master’s Degree.
- Knowledge of the University and State financial processes.
- Experience/knowledge of Cost Accounting Standards, Uniform Guidance, and ledger 5.
- People Soft financial experience and knowledge of People Soft actions.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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