United States Job Openings

University of California, Irvine

Undergraduate Program Administrator

Irvine

FULL TIME

November 19, 2024

Overview:

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The mission of the UCI School of Physical Sciences is to uncover fundamental truths and to provide transformative discoveries that improve the world. Our aim is to deliver scientific breakthroughs that reshape our understanding of the physical world and provide solutions to the most profound problems of our age. The UCI Department of Mathematics is comprised of 43 senate faculty, 24 non-senate faculty, approximately 700 undergraduate students and 100 Ph D students with approximately 60 Teaching Assistants per quarter. A highly productive and influential department on campus, the Mathematics Department is a workplace that strives for strong service and excellence, while inspiring creativity, professional development, teamwork, and support for all its constituents. The department provides an educational, supportive, challenging, engaging, and rewarding atmosphere where collaboration and innovation both thrive. This position will begin full time on-site. After assessing work productivity throughout the six-month probationary period along with satisfactory progress and supervisor approval, the incumbent may request a hybrid/remote schedule that fits within the department's business needs.

Responsibilities:

The UCI School of Physical Sciences and Department of Mathematics is recruiting an Undergraduate Program Administrator. The primary responsibilities of this roll are in consultation with department leadership. The Administrator advises the Department Chair and Department Manager in administrative matters including confidential departmental matters and provides administrative analysis related to the undergraduate programs. The Administrator uses professional concepts in analyzing and drafting annual department schedule for courses, seminars, and special events, taking into consideration faculty leaves and sabbaticals, course preferences, faculty course load, classroom availability, and enrollment trends and data. Closely analyzes course curriculum planning to ensure it meets the needs of students for degree progression. Independently obtains classrooms for courses with careful consideration of degree requirements as well as the requirements and restrictions of the Campus Scheduling Office. The Administrator oversees all planning, scheduling, and coordination elements of the undergraduate program within the department, including some student affairs counseling.

Qualifications:

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $53,800- $63,100 (Hourly).

Required:

Knowledge of academic department, organization, and University policies, procedures, and directives, especially as related to course enrollment and student registration.
Knowledge of department and school / college general and major course requirements.
Interpersonal and strong customer service skills to work effectively with department senior management, faculty, staff, and students with the ability to clearly communicate and explain complicated procedures and policies.
Ability in problem identification, critical thinking, reasoning, analysis to identify trends and patterns.
Ability to find creative solutions to conflicting situations and willingness to innovate existing systems.
Ability to complete work assignments among an environment with frequent interruptions and/or distractions.
Ability to maintain a positive attitude and contribute both as an individual self-starter, and a team player to achieve the goals of the department.
Experience in using organizational skills to coordinate and prioritize complex projects, paying special attention to detail and deadlines when faced with a high volume and fluctuating workload.
Bachelor's degree in related area and / or equivalent experience / training.
1-3 years of applicable working experience for an organization.

Preferred:

Knowledge of common University-specific computer application programs, especially scheduling-related programs such as ESOC, R25, CRS, Web Admin, Web Grades, CIM, Course Leaf, Google Sheets, Microsoft Excel and Word.

Special Conditions:

May be required to attend weekend events or exams.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

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