Australia Job Openings
Volkswagen
Executive Office Assistant (24m)
CONTRACT
October 18, 2024
Please note that due to the max term nature of this role, successful applicants will be engaged via a Volkswagen Group Australia (VGA) approved agency partner and not via VGA directly. Otherwise you will be working onsite/ hybrid at VGA as per typical working arrangements.
Volkswagen Group is one of the world's leading automobile manufacturers, employing more than 600,000 people globally and selling its vehicles in more than 150 countries. The wholly-owned subsidiary has its National Sales Centre based in Sydney home to some of Australia's most recognisable brands which include Audi, CUPRA, Skoda and Volkswagen.
About your new Role
In this role you will support two Senior Executives, both our Group Managing Director and Director of Finance and IT. This position is a 24 Month Fixed term contract based in our head office in Zetland 4 days a week with flexibility to perform one day from home once you and the team are comfortable with working autonomously.
Your main responsibilities will include:
To succeed in this role, you will need to possess the following:
Our Benefits, Rewards and Recognition include:
Working at VGA provides opportunities for growth, personal development, and career opportunities, we also champion a workplace culture that thrives on passion, collaboration, efficiency, mindfulness, authenticity, and innovation.
If this sounds like the role and place for you to drive your career to great heights with a world-class organisation, APPLY NOW!
Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experience and backgrounds.
To support our desire to create a local talent pipeline, this role is only available for individuals who have permanent work rights in Australia.
Successful applicants will be required to complete background checks through our external provider as a condition of employment.
If we can provide support with access requirements throughout the recruitment process or answer any role specific enquiries, please reach out to the VGA HR Team via hr@volkswagen.com.au.
#LI-PS1
Volkswagen Group is one of the world's leading automobile manufacturers, employing more than 600,000 people globally and selling its vehicles in more than 150 countries. The wholly-owned subsidiary has its National Sales Centre based in Sydney home to some of Australia's most recognisable brands which include Audi, CUPRA, Skoda and Volkswagen.
About your new Role
In this role you will support two Senior Executives, both our Group Managing Director and Director of Finance and IT. This position is a 24 Month Fixed term contract based in our head office in Zetland 4 days a week with flexibility to perform one day from home once you and the team are comfortable with working autonomously.
Your main responsibilities will include:
- High level administration support to the Group Managing Director and Director of Finance and IT in operations and processes
- Ensure the invoicing, payments, reconciliations, reimbursements and Purchase Orders for the Group Managing Director are correct, and processed in line with VGA requirements
- Act as a point of contact for all VGA Leadership team and their assistants with business requirements and updates
- Calendar, diary, travel and appointments for both the Group Managing Director and Director of Finance and IT
- Office management for Zetland office
- Support ad-hoc administrative duties as required
- Support meeting organisation for the Senior Leadership Team events
- Provide administrative support for monthly meetings
To succeed in this role, you will need to possess the following:
- Extensive experience within administration and senior leadership support roles
- Coordination of senior leadership team meetings and minute taking
- Strong verbal and written communication skills
- Strong stakeholder engagement, negotiation and buy in
- Ability to liaise with senior audiences clearly and concisely
- Great attention to detail
- Advanced proficiency in MS Office Suite, particularly Outlook, Power Point, Excel and Word
Our Benefits, Rewards and Recognition include:
- A culture of continuous learning, growth and development. You will receive access to personal development opportunities which is why over 25% of our vacancies are filled by internal candidates!
- Additional leave including VGA Day paid leave day and birthday leave
- Discounts on Audi, Cupra, Skoda and Volkswagen car purchases
- Work in an award winning state of the art newly refurbished building recognised by Master Builders Association Australia – our offices include onsite parking and a convenient location with close proximity to a train station
Working at VGA provides opportunities for growth, personal development, and career opportunities, we also champion a workplace culture that thrives on passion, collaboration, efficiency, mindfulness, authenticity, and innovation.
If this sounds like the role and place for you to drive your career to great heights with a world-class organisation, APPLY NOW!
Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experience and backgrounds.
To support our desire to create a local talent pipeline, this role is only available for individuals who have permanent work rights in Australia.
Successful applicants will be required to complete background checks through our external provider as a condition of employment.
If we can provide support with access requirements throughout the recruitment process or answer any role specific enquiries, please reach out to the VGA HR Team via hr@volkswagen.com.au.
#LI-PS1
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