The Australian National Maritime Museum is seeking an experienced and detail-oriented Finance Officer, Accounts Receivable and Payable to join our Finance team in this full-time, ongoing APS Level 5 position.

As one of Sydney’s most visited museums, the Australian National Maritime Museum shares our national maritime story across Australia and the world, online, onsite and through research, presentations and travelling exhibitions, and provides must-visit museum experiences that delight and inspire.

We connect our visitors with the oceans and waterways that are the heartbeat of who we are. From deep time to modern Australian and beyond, we explore our past, our present and future as an island nation shaped by sea, offering a sustainable and cohesive vision for the future.

The Museum welcomes over 2.5 million local, interstate and international visitors annually, and is supported by a thriving and passionate staff, membership, volunteer and education base. Find out more at sea.museum.

Join a dynamic team at the Museum, where you’ll play a pivotal role in managing the entire accounts receivable and payable functions. As the museum has transitioned to a new cutting-edge financial system in July 2024, you’ll have the opportunity to shape and streamline processes during this exciting phase of innovation. Success in this role means ensuring seamless financial operations by maintaining strong relationships with suppliers and stakeholders, managing payables in line with contract terms, and optimizing the receivables cycle to enhance cash flow.

If you're a detail-oriented professional with a passion for accuracy and process improvement, this is your chance to make a significant impact while contributing to the Museum's broader financial strategy.

Why Join Us?
At the Museum, we value innovation, teamwork, and excellence. As part of our finance team, you’ll have the opportunity to contribute to meaningful projects, work within a supportive and collaborative environment, and help drive the financial success of a leading cultural institution. If you’re ready to bring your expertise to a role where you can truly make a difference, we’d love to hear from you!

Key Accountabilities
Under limited direction, this position is responsible for delivering the following functions:

• Manage Accounts Receivable (AR) & Support Accounts Payable (AP):

Oversee the end-to-end process for AR and AP, ensuring invoices are processed accurately and on time, in accordance with contractual obligations.

• Reconciliations & Reporting:

Ensure all associated balance sheet reconciliations are completed accurately and on time, providing reliable financial data for reporting and audits.

• System Implementation & Process Optimization:

Play a key role in the rollout of a new financial system, bringing fresh ideas to optimize AP/AR processes, enhance efficiency and improve internal controls.

• Vendor & Stakeholder Management:

Build and maintain strong relationships with vendors and internal teams, ensuring that payment schedules are adhered to, and receivables are collected on time.

• Cash Flow Management:

Support the financial health of the museum by closely managing cash flow, including proactive tracking of receivables and coordinating the timely release of payables.

• Problem Solving & Continuous Improvement:

Identify and resolve discrepancies or issues within the AP/AR cycle, and drive continuous improvements to streamline processes, reducing manual workloads.

Selection Criteria
1. Strong Attention to Detail:
You possess a meticulous eye for detail, ensuring financial data accuracy and compliance with policies and procedures.

2. Tech-Savvy & Adaptable:
With a new financial system on the horizon, you're comfortable with technology and eager to leverage systems to optimize financial operations.

3. Communication & Collaboration:
You have excellent communication skills and are adept at working collaboratively with colleagues and external stakeholders to ensure smooth financial operations.

4. Proactive & Solutions-Oriented:
You anticipate potential issues and proactively address them, always looking for ways to improve processes and drive efficiency.

5. Results-Driven:
You take ownership of your work, meeting deadlines and ensuring that all payables and receivables are managed in line with financial goals.

Qualifications and/or relevant experience required
Mandatory