Requirements:

Three years of office administration and management experience is required.

Knowledge of office management and core tools such as the core Microsoft Office Suite (Outlook, Word, Excel, Power Point Share Point) and computer literacy (keyboarding, internet searches), in order to perform assignment and do basic troubleshooting on information technology issues.

Knowledge on the use of, and ability to do basic troubleshooting on standard office equipment including copiers, fax, multi-line telephone systems, cellular or smart phones, tablet or lap top computers and digital senders and scanners.

Skill in working with people from varied backgrounds, educational levels, and cultural surroundings to create and maintain an amiable and success-oriented working environment.

Skill in working positively with colleagues to promote harmony, cooperation, and good morale.

Professional judgment to make decisions within areas of responsibility to move projects forward and achieve section goals on-time. This includes knowing when it is necessary to seek guidance from more experienced employees.


Strong professional communication skills in writing and speaking. This includes ability to draft, format, and edit correspondence, report, memo, and other documentation as required. Ability to speak effectively and with clarity and conciseness.

Education Requirements:

Completion of two years post-secondary education is required.

Evaluations:

LANGUAGE: Fluency in English required. This may be tested.

SKILLS AND ABILITIES: Must possess a good knowledge of the workings of a government administrative/personnel office. Knowledge of the NATO, Do D and Do S organizational structure. Ability to communicate freely. Computer/Automated Systems skills in all of the Microsoft Office and Outlook package. Ability to provide customer service equally to all requiring assistance. Ability to multi-task personnel action and have the ability to manage administrative/personnel programs independently.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications, applicants must be able to obtain a Top-Secret level clearance.

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, etc.

For Eligible Family Members, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:

1.) AEFM / USEFM who is a preference-eligible U.S. Veteran*

2.) AEFM / USEFM

3.) FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the U.S. Embassy, Brussels, Belgium internet site.

Applicants must be able to obtain a Top Secret clearance.

This is NOT a remote work or telework position.

Required Documents:

NOTE: Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead, please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Eligible Family Member Applicants:

• 
  Copy of Sponsor's Orders/Assignment Notification (or equivalent)

• 
  Passport copy

• 
  DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• 
  SF-50 (if applicable)

• 
  Secondary School transcripts or diploma

• 
  Clarification: If you have a diploma of one of the following countries, your diploma is automatically recognized: Belgium, Netherlands, Luxembourg, International diplomas awarded by the European University Institute Firenze, and the USA.

In case you have a foreign diploma of a country not on the list above, to receive an employment offer, you will need a professional recognition (type: level). The applicant must be able to provide the Belgian equivalency diploma within 90-days after receiving and accepting the conditional offer of employment, or the offer will be withdrawn. For the procedure see Diploma Recognition - Mon Diplome Mydiploma. You can opt for the French procedure (via cfwb) or the Dutch procedure (via naric). Should you have questions regarding the recognition procedure, please contact cfwb or Naric directly (www.equivalences.cfwb.be or www.naricvlaanderen.be).

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Applicants who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.