Make your mark for patients

To strengthen our CMC Development Sciences department, based in our hub in Braine, Belgium, we are looking for a talented individual to fill the position of: Administrative Assistant.


About the Role
As an Administrative Assistant for the Head of CMC (Chemistry, Manufacturing, and Controls), you support the executive in various administrative and organizational tasks.


You Will Work With

• The Head of CMC Development
• Collaborating with the team members of the CMC department.
• Interacting with other departments to facilitate project progress and information flow.

What You Will Do

• Coordinate travel arrangements: Book flights, ground transportation, and hotel accommodations. Prepare comprehensive travel itineraries.
• Organize, coordinate and keep track of agendas and appointments in view of efficient time management and a well-balanced workload.
• Schedule meetings and videoconferences, send invitations, book meeting rooms and catering, and coordinate attendance.
• Act as a liaison between the manager and staff as well as between external and internal contacts.
• Management of CMC Dev Sciences publications in Datavision.
• Organize the CMC Dev Sciences Forum, Info Session, Leadership Forum.
• Manage the SAP purchase order and invoicing process, maintain accountancy documents, and liaise with the accounting department to ensure timely payment of invoices.
• Prepare expense reports and ensure timely submissions.
• Prepare all onboarding activities for the newcomers.
• Maintain distribution lists in Outlook.

Interested? For this position, you’ll need the following education, experience, and skills:

• Bachelor’s degree
• At least 3 years of experience in an administrative support role.
• Strong organizational and multitasking skills.
• Excellent communication, interpersonal skills and proactivity.
• Proficiency in Microsoft Office Suite.
• Fluent in English and French is a plus.

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!
About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.
Why work with us?
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equitable opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.
UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on EMEA-Reasonable_Accommodation@ucb.com. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.