Belgium Job Openings

Embassy Brussels

Shipment Clerk (open to all)

Antwerp

FULL TIME

September 6, 2024

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FP is 08. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!

If the candidate meets all of the onboarding criteria they could start working effective February 2025.

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of initial one-year contract.

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (38 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

If the candidate meets all of the onboarding criteria they could start effective immediately.

Supervisory Position:

Relocation Expenses Reimbursed:

Duties

Provides persistent surveillance over thousands of shipments and storage lots in transit (or long term storage) to ensure connection, delivery and mission success. Member will collect, organize and use shipping information from ocean carriers, truckers and air lines, U.S. Embassies and Consulates located worldwide, and the domestic Dispatch Agencies offices to create and update detailed electronic records which allow ELSO to control, track and account for shipments globally and storage at ELSO’s Central Receiving Point (CRP) warehouse facility. Monitors and advises Contracting Officer Representative (COR) on vendor performance. Coordinate with destination posts to confirm shipping needs for individual shipments.

A. Movement Control and Monitoring

Using the Integrated Logistics Management System (ILMS), to proactively maintain situational awareness of Household Effects, POVs, Consumables, Supplies and Equipment shipments—including all types of Dangerous Cargo—for our embassies and consulates throughout the Southern Central Asia area. Works closely with management and working level personnel of shipping, forwarding, warehousing, packing and transfer companies.

B. Storage Management

Updates ELSO storage records to ensure lots are authorized, updated and takes action to remedy when necessary and/or report to management. Establishes and maintains active electronic storage files until all transportation-related actions are completed.

C. POVs and Special Projects

Ensures privately owned vehicles condition reports and status are properly relayed to client member for action as necessary. Ensure special project supplies (i.e. Hardened Trailer Systems (HATS), Do D Official vehicles, etc.) and post designated space (i.e. The Hague, London, Frankfurt, etc.)

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum one year of experience in professional office environment.

JOB KNOWLEDGE: General proficiency in acquiring knowledge to include Department of State transportation entitlements and regulations in 14 FAM. General proficiency in acquiring knowledge of regulations for proper preparation of documentation for shipments and storage of personal and official U.S. Government property and host country customs clearance regulations. General proficiency in acquiring knowledge of ILMS as a transportation management tool. Proficient knowledge of national and international transportation practices.

Education Requirements:

Completion of secondary school is required.

Evaluations:

LANGUAGE: Fluency in English and Dutch. This may be tested.

SKILLS AND ABILITIES: Must be detail oriented and have organizational skills to coordinate shipments and utilize ILMS that gives status visibility to customers and performance metrics to senior management. Must be able to clearly articulate information to customers, vendors, and colleagues in person or by written correspondence.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications. All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, Employee Assistance Program, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the Mission internet site.

Required Documents:

NOTE: Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead, please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

Residency and/or Work Permit

University diploma (preferably a copy recognized by Belgian/U.S. authorities*)

Language Scores (if available)

Eligible Family Member Applicants:

Copy of Sponsor's Orders/Assignment Notification (or equivalent)
Passport copy
DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)

Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

Belgium

Netherlands

Luxembourg

International diplomas awarded by the European University Institute Firenze

In case you have a foreign diploma from a country not listed above, preferably submit the professionally recognized version by cfwb/naric as outlined on our website. The recognition type that applies for this vacancy is: level recognition. The process may take about 120 days.

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.

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