Canada Job Openings
Nestle Operational Services Worldwide SA
Executive Assistant
North York
September 5, 2024
The creation of exceptional out of home food experiences is the business of Nestlé Professional. We are a food and beverage company dedicated to partnering in and furthering the business of everyone involved in the foodservice and hospitality industry. Our passion is food and beverages and our aim is to develop close relationships with all our partners and use our global experience and know-how to share new, profitable, business ideas, trends and insights to ultimately help you achieve ongoing consumer satisfaction through our brands, products and solutions. Whatever your business challenges, ideas or opportunities, we will work by your side to help you realise the success you dreamed of and to always provide a memorable culinary experience for your guests. We are not just in the business of food and beverages but dedicated to delivering exceptional satisfaction on every plate and cup, dedicated to making more possible, with you. Learn more by visiting www.global.nestleprofessional.com.
Position Snapshot
Business area: Nestlé Professional
Location: North York, ON located at 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid
What to Expect:
As an Executive Assistant you will coordinate key events, meetings and activities. You will be working daily with the BEO of Nestle Professional Canada, as well as their team with autonomy and support to really thrive.
A day in the life of an Executive Assistant:
Role Requirements
Preferred Skills
Benefits
What you need to know
We will be considering applicants as they apply, so please don’t delay in submitting your application.
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.
#LI-Hybrid
Nestlé is 308,000 employee strong and are driven by the purpose of enhancing the quality of life and contributing to a healthier future. With more than CHF 91.4 billion sales in 2018, we have an expansive presence with 413 factories in more than 85 countries. We believe our people are our most important asset, so we'll offer you a dynamic international working environment with constant opportunities for development. Want to learn more? Visit us at www.nestle.com.
Position Snapshot
Business area: Nestlé Professional
Location: North York, ON located at 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid
What to Expect:
As an Executive Assistant you will coordinate key events, meetings and activities. You will be working daily with the BEO of Nestle Professional Canada, as well as their team with autonomy and support to really thrive.
A day in the life of an Executive Assistant:
- Provide executive level administrative assistance to the BEO Nestle Professional Canada and provide administrative support to broader team as the need arises.
- Support the team in coordination and planning of meetings and internal/external events, which includes developing and editing presentations, product ordering and other event details.
- Lead BEO calendar, providing rapid response to meeting requests and highlighting urgent issues.
- Lead meeting calendars for teams by booking the functional weekly/monthly/yearly meetings and building agendas. Where possible, anticipate room booking requirements ahead of time and using strong network connections to arrange room switches as required.
- Collaborate with Coordinators and Executive Assistants to facilitate meetings requests and coordination of key events.
- Support BEO with external industry and collaborator meetings.
- Basic budget management including handling Purchase Orders, supplier billings and cross billing to other businesses.
- Completion of expense reports and travel bookings.
- Handle office supply budget keeping a tight rein on spending.
- Maintain the current filing and data sharing systems (example, Share Point) and look for ways to improve and automate current processes.
- Build strong contact network within Nestlé to ensure superior response to team requirements.
- Support onboarding and set up for new team members (hardware, meetings, orientation schedule). Time administrator to the team keeping track of all team absences.
- Assistance with other projects as required.
Role Requirements
- Proven experience as Executive Assistant/Coordinator level in a lively commercial environment.
- University Degree or completion of a College Diploma.
- Proven ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Strong project management skills and the ability to follow through to completion.
- Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
- Outstanding organizational skills.
- Strong dedication to maintaining strict confidentiality in all aspects of the role
- An interest in learning and understanding the business issues in order to enhance personal effectiveness.
Preferred Skills
- Excellent computer skills, specifically Power Point and Excel, and Outlook. SAP would be a distinct advantage.
- Positive can-do attitude, strong initiative and ability to work independently.
- Sound judgement and critical thinking skills.
Benefits
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Up to 50% off – Nespresso Coffee Machine, Capsules and accessories
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships
What you need to know
We will be considering applicants as they apply, so please don’t delay in submitting your application.
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.
#LI-Hybrid
Nestlé is 308,000 employee strong and are driven by the purpose of enhancing the quality of life and contributing to a healthier future. With more than CHF 91.4 billion sales in 2018, we have an expansive presence with 413 factories in more than 85 countries. We believe our people are our most important asset, so we'll offer you a dynamic international working environment with constant opportunities for development. Want to learn more? Visit us at www.nestle.com.
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