Egypt Job Openings
Giza Systems EG
Project Admin
Cairo
FULL TIME
October 8, 2024
Job Description
Role Overview: -
Assist & support to the Project Management team in performing administrative functions.
Key KPIs include:
Assist & support to the Project Management team in performing administrative functions.
Key KPIs include:
- Lead Administrative requests.
- On time payments
- Coordination with HR team for employees requests
- Microsoft Dynamics AX Revisions on time
- Submit and settle Financial requests on time
- Project closure sheet on time
- Work closely with the project manager to handle all the project ‘s logistical and administrative tasks.
- Register on MS Project all plans with achieved tasks and including delays.
- Follow up and Support project team to resolve Microsoft Dynamics AX issues related to Projects’ budget.
- Ensure that all project expenditures are captured and properly recorded.
- Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
- Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents).
- Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
- File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)
- Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
- Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
- Update reports and forecast on Microsoft Dynamics AX
- Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
- Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
- Provide a daily report to PM/Head of PM of pending Issues in Projects.
Personal Skills
- Bachelor/License of relative discipline * Word, Excel, Power Point, Visio, Microsoft Dynamics AX and MS Project.
- Very Good communication and interpersonal skills.
- Very Good English
- Organization skills
- Time Management Skills
- Customer Management Skills
Technical Skills
- Word, Excel, Power Point, Visio, Microsoft Dynamics AX and MS Project.
Job Details
Job Location
Cairo, Egypt
Company Industry
Integration
Company Type
Employer (Private Sector)
Job Role
Administration
Employment Status
Full time
Employment Type
Employee
Job Division
EBS
Enterprise Business Solutions Lo B
Enterprise Business Solutions Lo B
Preferred Candidate
Career Level
Mid Career
Years of Experience
Min: 2 Max: 6
Residence Location
Egypt
Nationality
Egypt
Degree
Bachelor's degree
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