Delivery Coordinator

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that approximately 80% of world trade is carried by sea?

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?

We are looking for a Delivery Coordinator who will coordinate and ensure timely outbound shipment of our spare part deliveries.


The preferred location for this position is Vaasa, Finland, but Kampen, NL, is also negotiable. We offer the possibility of hybrid remote work. This position is temporary for 9 months.

Your role and responsibilities :

As a Delivery Coordinator, your work will include coordinating and ensuring timely outbound shipment of our spare part deliveries. You will be in direct contact with our forwarder base to find the best logistical solutions to ensure the timely arrival of our customers' spare parts orders. You are responsible for creating export and transport documents, as well as financial documents such as invoices, Certificate of Origin, and other documentation. All of this will be done keeping in mind both customer requirements and country import and export regulations.
You support the outbound processes by assisting drivers and checking end-of-day cargo manifests in SAP and the Transport Management System. During and after the above-described responsibilities, you contact your stakeholders regarding freight cost estimations, shipping information, delivery status, and requested documents. You will be working as part of an energetic team with diverse expertise.
Our delivery coordinators are requested to be on on-call duty a few weekends per year to serve our customers with the most urgent spare part deliveries


To be able to succeed in the position, we expect you to have:

• Commercial education (BSc in Business Administration, Logistics, International Business or equivalent)
• In-depth knowledge of Incoterms, logistics and transportation
• Previous experience in using SAP and Transport Management Systems
• Proven experience in delivery and export documentation roles
• Logistical background and broad experience in similar tasks
• Previous experience in handling logistics for Hazardous materials
• Demonstrable ability to work in a dynamic and international work environment
• Excellent communication, cooperation, and teamwork skills
• High attention to detail
• Flexible approach to work; open & willing to adapt to change (tasks are rotated within the team)
• Fluency in English, both written and verbal

Why you and us?

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.
We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?
We have an amazing team and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.

Contact & next steps

We hope to hear from you soon, by submitting your application through our careers portal. We aim to keep you updated on the process throughout.
For further questions please reach out to Emma Salmu Delivery Coordination through emma.salmu@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).

Welcome to join us in shaping the decarbonisation of marine and energy!
Last application date: 13/09/2024

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.