Job Title: Administrative & Operations Assistant
Location: Athens, Greece
Job Type: Full-Time, Monday-Friday
Job Description:
We are seeking a highly organized and proactive Administrative & Operations Assistant to join our team in Athens, Greece. The ideal candidate will play a crucial role in supporting both the daily administrative and operational tasks, ensuring the smooth functioning of our office and various business activities. This is an on-site position that requires a detail-oriented individual who can handle multiple responsibilities efficiently.
Key Responsibilities:
Administrative Support:

• Help the Administrative team to coordinate the daily calendar of the CEO, including scheduling appointments, meetings, and events.
• Prepare and organize documents for meetings, trips, and daily office activities.
• Maintain and update internal databases, including Salesforce, with contact information and meeting details.
• Assist in the preparation of weekly and annual reports, including summaries of key meetings and trips.
• Manage correspondence, including drafting reminder emails.
• Provide support in organizing both personal and business events for the CEO.

Operational Support:

• Conduct research on recent news, press releases, and relevant industry updates to support the CEO and the team.
• Draft and update biographies for team members and key contacts.
• Prepare and distribute a monthly newsletter summarizing key news and events in Greece.
• Curate daily summaries of top Greece news and political articles for the CEO.
• Enter and maintain data in Salesforce, including business cards, tasks, and follow-up information.
• Assist with ad hoc office tasks such as ordering supplies, keeping the office organized, and maintaining records.
• Support in preparing research for conferences, presentations, and upcoming travel.
• Provide additional support as needed to ensure the smooth running of daily operations.

Qualifications:
Education:

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

Experience:

• Prior experience in an administrative or operations role is highly desirable.

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point).
• Familiarity with Salesforce or other CRM systems is a plus.
• Ability to multitask and prioritize effectively.
• Attention to detail and a high level of accuracy.

Benefits:

• Competitive salary
• Opportunities for professional development
• Supportive and dynamic work environment

If you are a dedicated and motivated individual looking to contribute to a dynamic team, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: Up to 1,250.00€ per month
Application Question(s):

• This position is full-time, Monday-Friday, 11:30am - 19:30pm are you okay with this schedule?

Language:

• English (Required)

Expected Start Date: 15/10/2024