Assistant Manager, Facilities and Administration
(Ref: MCW/240916/AMFA)


CHANGE YOUR FUTURE AND THE FUTURE FOR CHILDREN IN HONG KONG. JOIN OUR TEAM.


Our staff are creative, collaborative, and willing to do whatever it takes to get the job done. They embody our
core values and believe in our vision and mission. If you enjoy a work environment that is challenging,
rewarding and making an impact, we invite you to consider a career with Mother’s Choice.

Job Responsibilities


Facilities & Building Management

• Ensure compliance with statutory requirements and manage hygiene, safety, and security for all

locations.

• Develop and implement maintenance programs to ensure optimal functioning of all facilities, including

preventive, corrective, and emergency maintenance.

• Assist in project management for facility improvement works, including renovations, upgrades, and new

installations, ensuring projects are completed on time and within budget.

• Identify opportunities for operational improvements and implement best practices to enhance service

delivery and efficiency.

• Manage relationships with vendors and service providers, negotiating contracts and ensuring

compliance with service level agreements.

• Conduct regular inspections of facilities to identify areas for improvement and ensure compliance with

health and safety regulations.

• Prepare and manage budgets for facility management operations, analyzing financial reports to optimize

resource allocation.

Central administration

• Oversee daily administrative operations and manage the administrative team with 5 people.

• Develop and implement administrative policies and procedures.

• Manage insurance policy renewals and assess risk areas for additional coverage.

• Monitor vendor & contract management including sourcing, tender process & quality control.

• Manage and control budgets, CAPEX, expenses, and resource allocation on a yearly basis.

• Support the implementation of Oracle ERP procurement system.

• Support events preparation and logistics.

In-kind Donations Management

• Develop, implement and operationalize the end-to-end process for in-kind donations management

including demand collection, receipt, storage, inventory management and distribution of in-kind
donations to maximize the chance of recurring and one-off operational needs being fulfilled.

• Draft and rollout policies and procedures to ensure sustainable and consistent processing of in-kind gifts

reflecting MC values and hospitality for our donors.

• Implement inventory management process to receive, dispatch and track the inventory and manage the

storage space utilization.
Requirements

• Bachelor’s degree or above in relevant fields or equivalent qualifications

• 5-8 years relevant working experience with 3 years in a managerial or senior supervisory role

• Experience in facilities and building management is a plus.

• Strong communication & reporting skills, with fluency in written and spoken Chinese and English

• Proactive, resourceful, and solution-oriented, with excellent organizational and project management

skills.

• Demonstrated ability to lead diverse teams, handle multiple priorities, and deliver under tight deadlines.

• Must share the commitment of Mother’s Choice in upholding the safety and protection of children as

paramount

To Apply


Interested candidates please send a full resume , expected salary, and available date to Assistant Director,
Human Resources, Mother’s Choice Limited, 10 Borrett Road, Mid-Levels, Hong Kong; or email to
hr@motherschoice.org

Personal data collected will be used for recruitment purposes only. Applicants who do not hear from us within
two months may consider their application unsuccessful. Mother’s Choice is committed to diversity and
inclusion and is an equal opportunity employer.