Facilities Administrator
Team Operations | Part-time, 10 hours per week
Location: North Dublin
About Mitie


Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy.


We work with a wide range of private and public clients to create great work environments, which resulted in Mitie winning 4 awards in the 2023 Facilities Management Awards, including Total FM Service Provider for the third year in a row. We have also won 3 awards in the Workplace Excellent awards in 2023 - Best in CSR, Manager/Leader of the Year, Excellence in Learning & Development - over 1,000 employees.


Mitie have been awarded the IBEC Keep Well Mark in 2021, 2022 and 2023 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland for two years in a row. We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development.


Our premise is simple: the exceptional, every day.


About the role:


To offer support to the hard service team by being an initial point of contact for the client, technicians and sub-contractors.
To be responsible for vendors/suppliers on site.
Ensure tasks and projects are being delivered to a high standard and all health and safety requirements are being met by vendors/suppliers.
Ensuring that the contractors use of materials are consistency at an acceptable high standard.
Reviewing of new assets and ensuring that the register is updated with any new equipment
Assisting the Technicians with manual labour where two persons are required to help ensure that self-delivery is applied as much as feasible.
Liaise with client's contractors to ensure appropriate health and safety documentation is provided in a timely manner.
Any other ad hoc facilities administration duties as required.


About You:


Must have a 2 years' experience in a similar role.
Willing to work in a strong team environment
Must have excellent communication and interpersonal skills.
Have good IT skills, knowledge of Microsoft Office packages
Ability to self-motivate and work independently if required
Experienced in technical/hard services
Experienced in facilities administration function.
Methodical / analytical approach to work.
Extensive Attention to detail.


This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. It does not attempt to detail every activity, and should be utilised as a general guide, detailing the minimum requirements and responsibilities of the position. Specific tasks and objectives will be agreed with the post holder following the appraisal process and on an as and when required basis throughout the post holder's period of employment.
Mitie is an equal opportunities employer